Jan 2019

22

Customer Update: January 2019

Simplify your annual leave management with BrightPay Connect

Annual leave management is something a lot of payroll and HR staff consider to be an administrative nightmare. Having to manually approve requests, keeping track of employees annual leave remaining and inputting leave into the payroll software can be a frustrating requirement that takes up far too much time. Nowadays, employers prefer an all-in-one, self-service option, and that’s what BrightPay Connect offers.

Read more | Book a BrightPay Connect demo

Our new Smartphone Employee App - Online Payslip & Leave Request Features

The BrightPay Connect smartphone app introduces powerful features providing a digital payslip platform where employees benefit from secure access anytime, anywhere, using their smartphone or tablet. The employee app is available to download on any Android or iOS device. Through these app features, you can provide your employees with access to GDPR compliant self-service tools, a payslip library and a user-friendly holiday leave management facility.

    

Find out more | Book a BrightPay Connect demo

New Feature - Direct Integration with The People's Pension

BrightPay now offers direct integration with The People’s Pension. This integration links the payroll software and pension provider together so that users can seamlessly submit pension files to The People’s Pension from within BrightPay. With just one click, users can instantly submit contribution files to The People’s Pension, eliminating the need to export the file and then login to The People’s Pension portal to upload the file.

Find out more
 

Reasons to switch to BrightPay

BrightPay is the accountants favourite payroll software having just recently been voted the 2018 Payroll Software of the Year at the AccountingWEB Excellence Awards. Here are just a few reasons to switch to BrightPay:

  • BrightPay has a 99% customer satisfaction rate and a 99% satisfaction rate for customer support.
  • 99.5% of users describe BrightPay's interface as user friendly.
  • 99% of customers think that BrightPay offers value for money.
  • 86% of customers report cost saving benefits and 94% report time saving benefits.
Book a demo | View customer testimonials

Emailing Payslips, Employee Consent & GDPR Recommendations

Businesses must provide their employees with information on what happens to their payroll data. Employee personal data can be stored and managed by a payroll bureau, bookkeeper or accountant for the sole benefit of correctly paying their wages, paying the correct tax and providing a payslip. All of this legitimately falls under the remit of the GDPR legislation.

Learn more
 

BrightPay to exhibit at Accountex 2019 in May

That’s right, the BrightPay Team will be back at Accountex this year with a bigger and better stand. Don’t forget to call over and visit us and find out why BrightPay is the accountants favourite payroll software provider. Accountex is a world-class conference and exhibition offering free CPD workshops on all the latest knowledge and information about industry products and trends. Admission is FREE to pre-registered visitors.

Register today

BrightPay Connect snapshot video for Employers

BrightPay Connect, our cloud add-on, works alongside BrightPay Payroll. Automatically store payroll information in the cloud and enable online access anywhere, anytime for you, your accountant and your employees. Watch this video to see what you are missing!!

Book a BrightPay Connect demo

The Auto Enrolment Whistleblowers

Auto enrolment compliance is still very much at the forefront of The Pensions Regulator’s (TPR) objectives. However, a small minority of employers are still not complying with their auto enrolment duties. Some employers tell their employees that they would face a pay cut if they joined a workplace pension scheme. Others tell their employees that they have in fact been enrolled when a pension scheme has not even been set up. These employers are hoping that their auto enrolment duties will simply disappear or that their employees won’t even notice that they are being denied their rights.

Learn more

Read our Customer Case Study: Carlton Auto Engineering

We are a small, family run, motor vehicle repair workshop which is part of a national franchise group. Having decided that Sage 50 was not for me, I looked on the HMRC website for suggestions for alternative payroll suppliers. I found BrightPay and others (IRIS, 12pay, payroo, etc). Having watched the BrightPay demonstration video I decided to register for an online demo which showed me how simple the software was and how quickly I could process our wages.

Read case study here

BrightPay 60 Day Free Trial

The BrightPay trial is completely free for 60 days and includes full functionality, auto enrolment features and free support. The first thing to do is download and install BrightPay, which you can do by clicking here. There are also detailed online help guides available online to help you with the setup.

Download 60 day trial

Plus more for accountants...

Did you miss out on some of these new BrightPay Connect bureau features?

BrightPay Connect now includes essential features that will help you keep an audit trail of your client's employee hours and timesheets. The new client upload and payroll approval features will reduce your administrative tasks, increase productivity and improve how you manage your payroll workflows between you and your clients. BrightPay Connect now allows your clients to manage and send their employees hours to the bureau each pay period through the client portal which then synchronises with the client file on BrightPay on the bureau's PC.

Book a BrightPay Connect demo

Invaluable Time Savings with BrightPay Connect

Payroll documentation and client payroll reports that have been set up and saved on the BrightPay desktop application will automatically be synced to BrightPay Connect. Clients can then log in and view. This includes payslips, periodic payroll reporting, P60s, and P45s. Using the password protected self-service portal, your clients and their employees will be able to login online to view their payroll data that is only relevant to them. This will eliminate the administrative work and time it takes to send these documents to clients and their employees each pay period.

Learn more about the benefits for bureaus

The Accountant’s guide to planning the tax return season - (Accounting Web blog)

Most people seem happy to let life drift along, accepting the ups and downs without trying to influence outcomes. While that can reduce the pressure on standard day-to-day activities, when it comes to the tax return season, a little positivity is a necessity, while a high degree of control freakery is almost certainly going to be even more helpful.

Find out what Philip Fisher thinks

5 Traits of a Successful Payroll Bureau Service

Sure, accounting school was the best; invites to the coolest parties, skipping the queue in all the nightclubs, boys and girls falling at your feet. But now it’s time to buckle up because you’re a boss now, a sexy one, and playtime is over. But how do you succeed in the cutthroat and unforgiving world of payroll? Well I’m here to tell you. Here are 5 life changing tips on how to grow your payroll business.

Read more

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Posted byKaren BennettinCustomer Update


Nov 2018

28

Customer Update: December 2018

BrightPay announces API integration with The People’s Pension

BrightPay now offers direct integration with ‘The People’s Pension’. This integration links the payroll software and pension provider together so that users can seamlessly submit pension files to The People’s Pension from within BrightPay. With just one click, users can instantly submit contribution files to The People’s Pension, eliminating the need to export the file and then login to The People’s Pension portal to upload the file.

Find out more

BrightPay Connect’s New Bureau Feature: Client Payroll Entry (NOW LAUNCHED)

BrightPay Connect’s newest feature gives payroll bureaus the ability to send payroll requests to their clients. Clients can enter payments, additions and deductions for their employees and can also add new starters through their online employer dashboard. The information entered by the client will seamlessly flow through to the bureau’s portal, ready to sync back to the payroll software. Book a demo to see how seamlessly this new feature works.

Find out more | Book a BrightPay Connect demo

Free BrightPay Connect’s New Bureau Feature: Client Payroll Approval (NOW LAUNCHED)

The Payroll Approval facility enables bureaus to securely send their clients a payroll summary before the payroll is finalised. Clients can then review and approve the payroll for the pay period through their online employer dashboard. Ultimately, your client will be accountable for ensuring that the payroll information is 100% correct before the payroll is finalised. Book a demo to see how useful this new feature will be.

Find out more | Book a BrightPay Connect demo

Switch to BrightPay today and get 50% off plus one FREE BrightPay Connect licence (worth £49)

New customers can now save when they switch to BrightPay. Get 50% off a BrightPay 2018/19 licence PLUS receive one free BrightPay Connect 2018/19 licence. Offer valid for 2018/19 licences for the first year subscription only.

Book a demo | Purchase BrightPay

5 star rating on Software Advice website

Software Advice is the leading software review website for businesses navigating the software selection process. We are delighted to say that BrightPay has maintained a five star rating ?????.

Review BrightPay here | Trial BrightPay here

What are the biggest GDPR advantages of BrightPay Connect?

BrightPay Connect is an online payroll and HR solution that offers significant benefits to help your business comply with GDPR legislation. BrightPay Connect is an add-on product to the payroll software. BrightPay Connect increases the efficiency and effectiveness of payroll work within the remit of the GDPR guidelines.

Read more

Gift your employees this Christmas with One4all

With HMRC's Trivial Benefits scheme, you can gift a benefit up to the value of £50 completely tax-free to every member of staff. Gift your employees this Christmas with a One4all gift voucher and save over £48 per employee. With thousands of stores to choose from, it's the perfect way to show your employees you care.

Find out more

What do BrightPay Customers really think?

BrightPay has a whopping 99% customer satisfaction rating and has just been awarded the 2018 Payroll Software of the Year award. Here is what our customers say:

  • Have used Sage before and BrightPay has better functionality and is easier to use. Tim, Alan Barker and Co
  • Compared with the payroll software I used before, BrightPay is a joy to use. John, Acumen Business Services
  • I have always found BrightPay easy to use and excellent value for money. Liz, North Star Payroll
  • BrightPay is an excellent, easy to use product that has made my payroll processes fast, efficient and effective. Lesley Ann, Laws Accountants

Read BrightPay Customer Testimonials

Change announced to Apprenticeship Levy

The Chancellor Philip Hammond announced at the Conservative Party Conference that from April 2019 large employers paying the apprenticeship levy will be able to transfer up to 25% of their apprenticeship levy funds to businesses in their supply chain.

Read more

RTI - An Irish Perspective - Will it work in Ireland?

Ireland is set to follow in the footsteps of the UK and introduce Real Time Reporting which is called PAYE Modernisation in the Irish PAYE system. The Irish Government is recommending employers to prepare for PAYE Modernisation and familiarise themselves with their new responsibilities.

Find out more

The Accountant’s guide to planning the tax return season - (Accounting Web blog)

Most people seem happy to let life drift along, accepting the ups and downs without trying to influence outcomes. While that can reduce the pressure on standard day-to-day activities, when it comes to the tax return season, a little positivity is a necessity, while a high degree of control freakery is almost certainly going to be even more helpful.

Find out what Philip Fisher thinks

Benefits of BrightPay Connect for Employers

Employers can login online at any time to see up-to-date payroll information. Payroll data is stored in the cloud and can be accessed online however the payroll itself must be processed on your existing BrightPay desktop application. BrightPay Connect is an optional add-on that offers employers flexibility and online benefits, thus simplifying the process of payroll management.

Find out more | Book a demo | Watch video

Data Protection complaints increase since GDPR

Data protection complaints to the UK’s ICO rose to 4,214 in July compared to just 2,310 complaints received in May before the GDPR came into force. A spokesperson for the ICO said the increase was expected, as more users became aware of data protection because of publicity around the new rules and following a series of high-profile data scandals involving some well-known household names, like Morrison’s and Dixons Carphone.

Find out more

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Posted byKaren BennettinCustomer Update


Sep 2018

11

BrightPay secures investment from Hg

We are very excited to announce that BrightPay has secured investment from Hg , a specialist technology investor.

Hg’s structured minority investment strategy, Transition Capital, will fund the investment.

Transition Capital offers privately-owned businesses an attractive alternative to a minority equity sale.

This partnership benefits BrightPay as we can access the experience and support of Hg and its network, whilst retaining voting control of the business.

The Irish market continues to represent our core customer base where we expect to see further growth with the introduction of the PAYE modernisation legislation this coming January. Since we launched in the UK market, just six years ago, we’ve seen our UK customer base grow to an impressive 25,000 customers.

Our payroll software products will automate the tasks involved in the upcoming PAYE modernisation legislation. We have developed user friendly automation features to receive and send the required PAYE information to and from Revenue. Our aim is to target the many employers who are still processing their payroll on manual systems or spreadsheets. At BrightPay, we believe our products offer key automation functionality that can save our customers time and money.

Paul Byrne, Managing Director said:

“Our aim is to establish ourselves as the leading provider of payroll and HR software systems in the UK and Ireland. The combination of Hg’s understanding of the market and our innovative products will help us achieve these goals.”

Hg has many years experience operating in the payroll and HR space. The investment and partnership will allow BrightPay to leverage that expertise to continue to grow our market share in Ireland and the UK. It is fantastic to have a partner that shares our vision for the future and recognises the potential our products have. We’re excited for the future!!

Peter Miholich, Director, Hg, said:

“We have been really impressed by the dedication of the BrightPay team to delivering great software and outstanding service to their customers. We look forward to partnering with Paul, Ross and the team to take BrightPay to the next stage of its development, adding our experience and strong track-record of working with successful businesses in Accounting and Payroll software.”

About BrightPay Software

Established in 1991, BrightPay offers payroll, HR and accounting software products to Irish and UK businesses and accountants. We provide powerful software that is both cost effective and easy to use. Our suite of payroll and HR products save businesses a considerable amount of time by utilising automation and innovative technology. Currently, our products are used by over 120,000 (and counting) businesses across the UK and Ireland. We are a passionate team who strive on the excitement and challenge of continuous growth, improvement and development. Our plans for the future are big! https://www.brightpay.co.uk/

About Hg

Hg is a sector expert investor, committed to helping build ambitious businesses across the technology, services and industrial technology space, primarily in Europe. Deeply resourced sector teams focus on specific sub-sectors and investment themes to identify companies occupying an established position within a niche, and which have the potential to grow faster than their market, create employment and become the leader in their industry. Hg’s dedicated operations innovation team provides practical support to management teams to help them realise their growth ambitions. Based in London and Munich, Hg has funds under management of over £10 billion serving some of the world’s leading institutional and private investors. For further details, please see www.hgcapital.com

 

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Aug 2018

1

Customer Update: GDPR Special Edition

GDPR: Frequently Asked Questions

Our GDPR experts have put together a list of some of the frequently asked questions that we have been asked by our customers regarding the General Data Protection Regulation. Additionally, the legislation states that whenever a data controller (e.g. business / employer) uses a data processor (e.g. payroll bureau) there needs to be a written contract or Data Processor Agreement in place.

View all FAQs | Template Data Processor Agreement

 

Free CPD Webinar: GDPR 5 Months on!

This FREE webinar will look at what’s new in GDPR, how it may affect your business and what have we learned from the GDPR 5 months on. We will also have a look at how BrightPay can help your organisation utilise the new regulation to benefit you, your customers, suppliers and employees. The webinar will include a demo of how our new timesheet upload feature can save you time and help you work towards GDPR compliance.

Register today | Full agenda

 

Privacy Policies - A GDPR Requirement

One of the main principles of the GDPR is that data shall be processed lawfully, fairly and in a transparent manner. These three elements overlap and all three must be satisfied in order to demonstrate compliance. The GDPR stipulates that anywhere personal data is being collected, either directly or indirectly, Privacy Notices should be in place.

Find out what to include

 

GDPR: The Right to Erasure at a Glance

Individuals have gained the ‘right to erasure’ or commonly known as the ‘right to be forgotten’. This new right came into force with the implementation of the GDPR. It essentially allows individuals to request for erasure of their personal details verbally or in writing.

Learn more

 

How can BrightPay Connect Help with GDPR?

Our optional add-on, BrightPay Connect is an online payroll and HR self-service tool that offers significant benefits to help your business or practice comply with the GDPR legislation. Accountants, employers and employees can instantly access their payroll information, enabling many routine payroll and HR related tasks to be automated. BrightPay Connect significantly increases the efficiency and effectiveness of payroll work within the remit of the GDPR guidelines.

BrightPay Connect & GDPR | Book a demo

 

3 GDPR Compliant Ways to Distribute Payslips

By law, employers must provide employees with payslips which include personal data such as proof of earnings, tax paid and any pension contributions. It is advisable that businesses take steps to protect and securely send this payslip information.

Find out how to comply

 

Are you missing out on BrightPay's newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Posted byKaren BennettinCustomer Update


Jun 2018

25

BrightPay launches employee payroll smartphone app

In today’s fast paced environment employees want their payslips at their fingertips. BrightPay’s cloud add-on BrightPay Connect now offers an employee smartphone and tablet app for employees to access their payroll information on the go. The BrightPay Connect app integrates with the BrightPay payroll software application bringing a new level of efficiency and productivity to managers who manage the payroll, leave requests and HR activities. The employee app is available to download for free on any Android or iOS device.

BrightPay Connect offers an online intuitive app, providing employees with the following benefits:

  • Manage and access payroll information on the go
  • View and download current and historic payslips
  • Update and edit personal contact details
  • Submit annual leave and unpaid leave requests 
  • Access an employee leave calendar with approved leave automatically updated
  • View leave taken and leave remaining
  • Store and access HR documents (e.g. company newsletters, contracts of employment)
  • Access the BrightPay Connect employee smartphone & tablet app

BrightPay developed the employee payroll app to improve the payroll processing for accountants, employers and employees. The BrightPay Connect app increases the level of accessibility that employees have to their payroll data while providing innovative features that reduces the overall administrative HR processing time and general payroll related enquiries.

Benefits for Accountants / Payroll Bureaus

Payroll bureaus can now automate the distribution of payslips and eliminate the need to print or email payslips to employees. Employees no longer need to contact their payroll bureaus when they need 6 months’ worth of past payslips when applying for a mortgage or loan. The leave management tool reduces back and forth correspondence between you and your client. All leave requests can now be managed by your client and will automatically be added to the BrightPay payroll software on the bureaus PC. Under the GDPR, it is recommended that you provide individuals with a remote self-service system. BrightPay Connect offers an additional layer of security while providing a self-service app, helping bureaus work towards GDPR compliance.

Benefits for Employers / Payroll Clients

Employers can offer their employees a self-service app offering full transparency when accessing payslips and other personal information. The annual leave management tool allows employers or HR managers to seamlessly process leave requests with changes flowing through to BrightPay payroll software. The employer portal provides an overview of all employee leave in the company-wide leave calendar, ensuring that employers have adequate cover at peak times. The smartphone and tablet app allow employees to seamlessly connect and interact with employers and HR managers, cutting down on employee queries, making it a valuable time-saving tool.

Benefits for Employees

The employee payroll app provides a better control process, improved efficiency and an online platform for your team to manage their payroll information and personal contact details. Employees have instant access to their payroll information including payslips, an employee calendar and an annual leave request facility. Employees can also view their annual leave balance and HR documents such as their contract of employment. The BrightPay Connect app offers enhanced GDPR security for the employee’s personal payroll data. BrightPay Connect is powered using the latest web technologies and hosted on Microsoft Azure for ultimate performance, reliability and scalability.

Click here for a full list of employee app features.

 

Related Articles:

Posted byKaren BennettinBrightPay CloudEmployee Self Service


Jun 2018

5

Customer Update: June 2018

Free Webinar: Payroll Data & GDPR - What you need to know

Employers must take steps to protect and securely manage employees’ personal data to comply with GDPR. Equally, where a business outsources their payroll to a third party (payroll bureau), they are legally obliged to provide assurances to safeguard the payroll information they manage on behalf of their clients. Places are limited.

Register here

Auto Enrolment: The True Consequences of Non-Compliance

If an employer fails to comply with auto enrolment, the Pensions Regulator will take enforcement action. Although the rollout of auto enrolment began in 2012, it is now that the true consequences of non-compliance are coming to light.

Read full article

How has BrightPay prepared for GDPR?

Data Protection has always been a concern for BrightPay and we have always aimed to act with complete integrity in this regard. In preparation for GDPR, we have had to complete a total review on how we gather, maintain and use data. We have taken steps to securely protect our customers information including increased encryption, securely deleting files from our servers and updating our privacy policies in line with GDPR.

Key changes | Updated privacy policy

GDPR - What to include in your template Data Processor Agreement

Whenever a data controller uses a data processor there needs to be a written contract in place. The contract is important so that both parties understand their responsibilities and liabilities. The GDPR sets out certain information which needs to be included in the contract.

Find out more | Template Data Processor Agreement

BrightPay Connect’s NEW Employee Smartphone App

BrightPay’s employee self-service smartphone and tablet app is available with our cloud add-on BrightPay Connect. The advancement of employee mobile apps offers many different advantages for employers, employees, and the business as a whole. For employers and HR Managers, the user-friendly portal will streamline payroll processing while reducing the number of payroll queries from employees.

Find out more | Book a demo

How BrightPay Connect can help with GDPR!

Where possible, the data controller should offer self-service remote access to a secure system providing individuals with access to their personal data. BrightPay Connect is a self-service option which provides online access 24/7. Employees can view and download current and historic payslips, P45’s and P60’s. Annual leave can also be requested which flows through as a notification for the employer to approve. Employee contact information can be edited and updated, keeping records accurate at all times.For payroll bureaus, your clients can instantly access payslips, payroll reports, an employee leave calendar, and amounts due to HMRC.

Read more here | Book a demo

Are you an employer who has to provide a pension?

If you are employing staff for the first time this year, it’s important to understand what to do and when, so you can meet your automatic enrolment duties on time. Your legal duties begin on the day your first member of staff starts work. This is known as your duties start date. Even if you think you won’t need to put staff into a scheme, you will still have duties.

Find out more

 

Are you missing out on BrightPay's newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Posted byKaren BennettinCustomer UpdateGDPR


May 2018

24

Free Webinar - How will GDPR affect my payroll processing?

Payroll Data & GDPR - What you need to know about consent, emailing payslips, and your legal obligation. 

Employers must take steps to protect and securely manage employee’s personal data to comply with GDPR. Equally, where a business outsources their payroll to a third party, they are legally obliged to provide assurances to safeguard the payroll information they manage on behalf of their clients.

Given recent cyber-attacks, an updated security process is definitely required to protect the personal data that we manage. GDPR is not a new concept, it is simply a data protection process that is being upgraded to protect all individuals. Essentially, GDPR is an overhaul of the way we process, manage and store individual’s personal data.

This free webinar will uncover the ins and outs of the impact of GDPR on your payroll processing, highlighting the biggest areas of concern including emailing payslips, employee consent and your legal obligation. Places are limited, book early to avoid disappointment.

 

We will walk you through some important steps to achieve GDPR compliance by examining the following topics:

What does GDPR mean for your payroll processing?

  • Understanding GDPR 
  • The contract between accountants & clients
  • Template Data Processor Agreement 
  • Proof of compliance 
  • Securely storing employee data

Payslips & GDPR Compliance

  • Employee consent 
  • Emailing payslips 
  • Recommended self-service access

Breaching GDPR

  • Data breach plan of action 
  • Non-compliance and penalties

BrightPay & GDPR

  • BrightPay Connect - online self-service portal 
  • Enhanced security measures

Register here

BrightPay Newsletter - Are you missing out?

GDPR is changing how we communicate with you. After May 2018, we will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at any time. Don’t miss out - sign up to our newsletter today!


Related Articles:

Posted byKaren BennettinGDPR


Mar 2018

26

April Customer Newsletter - BrightPay 18/19 released

***** Please confirm whether you want to hear from us (GDPR related) - Important Update ****

From May 2018, we will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. This is due to the GDPR legislation. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Subscribe now

 

BrightPay 2018/19 is Now Available. What's New?

The release includes exciting new features to make your payroll and auto enrolment journey easier and less time consuming including:

  • Auto enrolment minimum contribution increases (phasing) including letters 
  • Enhanced feature to email documents & reports
  • Improved calendar features
  • BrightPay Connect - Improved GDPR security and cloud functionality 
  • 2018/19 Scottish Rate of Income Tax (SRIT) codes, rates and thresholds
  • Payroll journal export to Sage, Xero, Quickbooks, Exact & Kashflow
  • API integration with Aviva
  • April 2018 National Living Wage rates

See what’s new | Buy now | Download BrightPay 2018/19

 

You need to activate your BrightPay Connect licence to backup your data

After purchasing BrightPay Connect, you will need to activate your licence key code. If the licence is not activated, your payroll data will not backup automatically. Employees will not be able to access their payslips or request leave on the self-service portal. Activate your licence key code now to start availing of the many cloud benefits. Haven’t tried BrightPay Connect yet?

Book a demo today | Find out more

 

BrightPay Announces API Integration with Aviva

BrightPay are delighted to announce that we are the first payroll software on the market to offer direct integration with Aviva. An API is a fully integrated tool that directly links both the payroll and pension provider together. This integration allows customers to submit their pension data file to the Aviva online portal from within BrightPay.

Read more here

 

Free Bright Contracts Webinar: UK Employment Law Overview

As busy employers it can be difficult to keep up-to-date with the constant changes in employment law. In this webinar our employment law experts discuss what is new in employment law, recent employment law cases and have a look at the most frequently asked questions that come through our support line.

Register for free webinar | Bright Contracts

 

For Payroll Bureaus / Accountants

Payroll Data and GDPR: What you need to know about consent, emailing payslips, and your legal obligation

In this guide, we will specifically look at the impact of GDPR on your payroll processing and address the biggest areas of concern. We will walk you through some important steps to achieve GDPR compliance.

Download here | Register for GDPR webinar

 

Understanding Minimum Contribution Increases (Phasing) and its Implications

Your clients will need to be ready to implement the increased minimum contribution rates for auto enrolment from April 2018 and April 2019. Our guide and free webinar look at what you must know about processing the increases in contribution rates in 2018 (and clients should thank you for it).

Download white paper | Register for free webinar

 

How BrightPay Connect can help with GDPR!

Under the GDPR legislation, where possible the controller should be able to offer self-service remote access to a secure system which would provide the individual with direct access to his or her personal data. BrightPay Connect is a self-service option which will give your payroll clients and their employees online remote access to view payslips and other payroll documents 24/7.

Read more here | Book a demo

Posted byKaren BennettinCustomer UpdateGDPRGeneral Data Protection RegulationNew Features


Feb 2018

2

Auto enrolment to hit Ireland

Ireland looks to follow in the footsteps of the UK and introduce a workplace pension reform by 2021. The Irish prime minister, Leo Varadkar announced that Ireland is planning an auto enrolment pension system that would see all employees enrolled into a workplace pension scheme by their employers. While details are still being finalised it is likely that Ireland will replicate many of the processes that were rolled out by the UK.

 

Similar to the UK, Irish employees are not saving enough for their retirement. To combat this, the Irish government wants employers and employees to contribute towards a workplace pension scheme to prepare for retirement.

 

Varadkar states:

“This issue has been long-fingered for too long, and now that the economy is recovering strongly we must act decisively, and we will publish a five-year roadmap for pension reform before the end of the year. This will include the introduction of an auto-enrolment pension scheme for private sector workers, two-thirds of whom currently have no occupational pension to supplement their State pension.”


Certain Irish employer groups are opposing the move for auto enrolment citing the administrative and financial burdens it will create. The concept is being driven by the fact that the Irish government will not be able to support the growing aging Irish population into retirement. Auto enrolment is an effective retirement strategy that will increase employees savings towards a more financially secure retirement.

 

The auto enrolment concept has been hugely successful and proved in Australia, New Zealand, and the UK. The aim of a pension reform will allow every employee access to a workplace pension scheme that is provided by their employer by law.

 

Written by Karen Bennett | BrightPay Payroll Software

Related articles

 

 

 

 

Posted byKaren BennettinAuto Enrolment


Nov 2017

28

The benefits of offering cloud payroll services

Accounting firms and payroll bureaus are increasingly moving into the cloud to offer clients a more flexible and streamlined payroll service. Many believe that payroll isn’t a profitable service due to the complexity of the work, the manual administrative time required and the increasing number of mistakes when it comes to recording employee leave.

 

The actual process of running payroll is straightforward enough due to easy to use features in payroll software. But what about the administrative payroll and HR related tasks such as processing & sending payslips, managing & recording employee leave, lost payslips, backing up your payroll data, sending payroll reports to clients and updating employee records? All of these tasks can take a considerable amount of managerial time to process and correct where errors have occurred.

 

The payroll landscape is changing and many payroll bureaus are offering clients a certain level of cloud functionality that automates otherwise time consuming tasks. Online access to payroll information for your clients and their employees offers significant benefits for today's bureau which can will streamline many workforce management tasks.

 

Cloud Backup

Storing payroll information and data protection continues to be a challenge for payroll bureaus. With an automated cloud backup tool you will never lose your payroll data again. You don’t need to worry about manually backing up your payroll data. Where you payroll software is integrated with the cloud, your payroll data will synchronised to the cloud as you run your payroll or make any changes whilst maintaining a chronological history of your backups. You can restore or download any of the backups to your PC or Mac at any time.

 

Eliminate Paper & Postage Processing

The concept of a paper payslips that need to be downloaded and emailed or printed, enveloped and then posted in an outdated process. More and more, employees want their payslips to be accessible and securely stored online. Payslips and other payslips related documents such as P60’s, P45’s and employment contracts can be easily accessible on an employee self service online portal. With the cloud, payroll bureaus can avoid spending time printing, emailing and resending lost documents to employees. An online employee self service option allows employees to view current and historic payslips and access all HR employee documents.

 

Online 24/7 Accessibility

A cloud client and employee dashboard provides 24/7 flexibility and control of payroll information. Clients can access all employees payslips, payroll reports, amounts due to HMRC, employee contact details and can even approve annual leave requests. Employees can access their self service portal on their computer or via a mobile app to view and download payslips, easily submit holiday requests and view leave taken and leave remaining.

 

Increased Bureau Productivity

Cloud functionality allows for many payroll related tasks to be synchronized with your payroll software. Payroll bureaus radically save time as they no longer need to send payslips to employees, send payroll reports to clients, re-send lost payslips or manually process employee leave on the payroll software.

 

Annual Leave Management Tool

Annual leave approvals can be approved in the cloud and automatically recorded on your payroll software reducing errors and ensuring leave data is up to date at all times. Clients can view a company wide online calendar where they can easily approve leave while managing staff availability for their business. Employees can benefit as a cloud portal will calculate accurate leave balances in real time. Senior managers and supervisors can be given a high level access to approve holiday requests. 

 

Full integration with payroll software

Payroll software systems that offer a fully integration with the cloud is a must. Integrated payroll and cloud allows both tools in share and synchronise your payroll data in real time. An online payroll tool that links to clients data that is saved on your payroll software can directly communicate with each other ensuring all information is current and correct.

 

Embrace cloud payroll functionality

Using the cloud to automate many daily payroll and HR related tasks will improve efficiencies for payroll bureaus, employers/clients and their employees. BrightPay Connect is one such cloud solution that fully integrate with BrightPay Payroll offering:

 

  • Automatic cloud backup
  • Bureau / Client online dashboard
  • Online payroll reporting
  • Employee self service
  • Online leave management 
  • Safely store HR documents online
  • Update employee details
  • Affordability with discounts for multiple purchases
  • Easy of Use

 

 

 

 

Related guides / articles

BrightPay Connect - Guide to Profit for Accountants
Benefits of BrightPay Connect for Bureaus

 

Posted byKaren BennettinAnnual LeaveEmployee RecordsEmployee Self Service