Fortnightly Pay

Employees can be paid on a weekly/ monthly/ Fortnightly etc. basis.  The payroll frequencies are run independent of each other so each so that the user can process specific listing of employees on a weekly basis and a separate listing on a monthly/ fortnightly basis, the employees must be set up within the relevant Fortnightly/ Weekly/ Monthly frequency.

To access the payroll frequency click on Payroll >

Once the payment frequency has been selected the Employee must be set up see "Add New Employee"

To access this utility go to Payslips > Double click Employee in Fortnightly Pay

1)    Double Click on Employees Name.

2)    If an employee is paid a Fortnightly pay, ensure basic pay entered is correctly

3)    If an employee is paid by the hour, please ensure the hourly rate (amend if necessary) is correct.

4)    To Add additional hourly rates click the Add button

5)    Enter the Hours and the Rate of Pay

The Workings of the payslip for the selected employee will be shown on the right hand side.

ADDITIONS & DEDUCTIONS 

Input or amend additions and/or deductions - Go to Payroll > Double click Employee

Taxable/ Non-taxable Additions

1)    Under Additions click the Add Button.

2)    Select the type of Addition (bonus, commission, expenses etc)

3)    Enter the Amount on the right hand side.

4)    If this is a once off addition, the system will remove it automatically.

5)    If you wish to keep the taxable addition click the Edit Button and tick Repeat until manually removed
       or select a date you want the addition to stop.

Pensions

Before applying a pension to an employee you will first need to add in the pension scheme, see the “Pensions” help file for more information on setting up pension schemes.

Input a Pension - Go to Payroll > Double click Employee

ENTER A PENSION DEDUCTION BY AMOUNT:

1)    Under Deductions click Add

2)    Select Pensions as the deduction.

3)    From the Drop down, select the pension type which has been previously set up.

4)    Enter amount for employee's contribution in the box provided

5)    Enter amount for employer's contribution in the box provided

6)    The total amount entered will be deducted from the employees weekly, fortnightly or monthly gross pay as appropriate.

ENTER A PERCENTAGE PENSION:

1)    Under Deductions click Add

2)    Select Pensions as the deduction.

3)    From the Drop down, select the pension type.

4)    Enter amount for employee's contribution in the box provided

5)    Enter amount for employer's contribution in the box provided

6)    The total amount entered will be deducted from the employees weekly, fortnightly or monthly gross pay as appropriate.

7)    To apply a percentage basis click the drop down (beside the amount) and select %

8)    Enter the % amount in the Box provided.

Payroll Giving       

 Payroll Giving is a simple, tax effective way to give to charity directly from an employees pay.

 For more information on payroll giving please see the “Payroll Giving” help file    

To enter Payroll Giving go to Payroll>

1)    Double click on the Employee

2)    Under Deductions select Add

3)    Select Payroll Giving  

4)    Enter amount of Payroll Giving to be deducted and enter the amount on the right hand side

5)    Click the Edit icon to set the repetition for the payroll giving or to delete it from the employees records.

Deductions

To enter Allow/ Non-Allowable Deductions go to Payroll>

1)    Double click on the Employee

2)    Under Deductions select Add

3)    Select Other

4)    Select type of Deduction (deduct before tax, Nic & Pension or deduct after tax, Nic etc)

5)    Enter amount of the deduction on the right hand side

6)    Click the Edit icon to set the repetition for the Deduction or to delete it from the employees records.

FINALISE PAYSLIPS

Before proceeding, it is important to ensure that the payroll details entered for each employee are correct. This utility will process those payments for all selected employees for this pay period.

1)    Click Payroll

2)    Click Finalise Payslips

3)    Un-tick any employees you do not wish to include in this pay period.
       The payroll can be run for that employee alone for that period if needs be at a later date.

4)    Your “Pay Date” will automatically show, it will be whatever you have defined it as, eg Last day
       on the month, specific date. The following week the payroll will automatically take the next pay date
       as 7 days after the last date.

5)    Click OK to finalise the payroll.