GeneralExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
Platform Windows
BrightPay for Mac will not be available from tax year 2025/26
Windows
BrightPay for Mac will not be available from tax year 2025/26
Access from any device
using a web browser
Number of employees Unlimited
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Unlimited
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Up to 250 employees
Per employer (including leavers)
Number of employers / clients Unlimited
Depending on licence type
Unlimited
Depending on licence type
Unlimited
Number of devices / users Up to 10 users Up to 10 users Unlimited
Multiple users on the same employer No No Yes
See other users and changes in real time No No Yes
Pricing

Upfront cost
Pay per tax year

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Upfront + monthly cost
Pay per tax year

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Flexible payment options
Pay monthly / annually

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SecurityExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
Automatic payroll backups No Yes Yes
Data hosting

No

You will need to host your payroll data on your own PC or server.

No

You will need to host your payroll data on your own PC or server.

Yes

No need to worry about data hosting - data is stored on secure servers.

Automatic software updates

No

Software needs to be installed each tax year, with manual upgrades required as the software is updated.

No

Software needs to be installed each tax year, with manual upgrades required as the software is updated.

Yes

You will always have the latest version of the software without needing to run upgrades.


PayslipsExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
Pay frequencies Weekly, Fortnightly, 4-Weekly, Monthly, Quarterly, Yearly Weekly, Fortnightly, 4-Weekly, Monthly, Quarterly, Yearly Weekly, Fortnightly, 4-Weekly, Monthly, Quarterly, Yearly
Multiple pay frequencies Yes Yes Yes
Multiple schedules for the same pay frequency No No Yes
Unlimited additions & deductions Yes Yes Yes
Custom additions & deductions Yes Yes Yes
Import payments, additions and deductions via CSV file

Yes

Limited to 5 pay items

Yes

Limited to 5 pay items

Yes

Import up to 10 pay items

Batch add additions / deductions / notes for multiple employees Yes Yes Yes
Import employees via CSV file Yes Yes Yes
Attachment orders Yes Yes Yes
Expenses and Benefits Yes Yes Yes
Employer calendar Yes Yes Yes

PaymentsExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
Pre-built bank files

Yes

Includes 19 file formats

Yes

Includes 19 file formats

Yes

Includes 56 file formats

Modulr integration to pay employees & HMRC Yes Yes Yes

Statutory PayExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
Statutory payments Yes Yes Yes
Additional statutory pay reports and forms Yes Yes Coming 2025

Payroll JournalsExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
Direct API integration with accounting software

Yes

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Yes

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Yes

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CSV file export for accounting software Yes Yes Yes
Custom CSV file export Yes Yes Yes

Automatic EnrolmentExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
Automatic employee assessment & alerts Yes Yes Yes
Automatic enrolment letters to employees Yes Yes Yes
Process opt-in, opt-out, and joiner requests Yes Yes Yes
Postponement Yes Yes Yes
Automatic re-enrolment alerts Yes Yes Yes
Direct API integration with pension providers

Yes

Includes integration with NEST, The People's Pension, Smart Pension and Aviva

Yes

Includes integration with NEST, The People's Pension, Smart Pension and Aviva

Yes

Includes integration with NEST, The People's Pension and Smart Pension (Aviva coming soon)

CSV file integration with pension providers Yes Yes Yes
Approve payments with NEST Yes Yes Yes

HMRC RecognisedExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
HMRC submissions (FPS, Additional FPS, NVR, EPS) Yes Yes Yes
Coding notices Yes Yes Yes
Employment Allowance Yes Yes Yes
Apprenticeship Levy Yes Yes Yes
P11Ds & Payrolling of Benefits Yes Yes Yes

Batch OperationsExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
Batch check for coding notices Yes Yes Yes
Batch finalise payslips Yes Yes Yes
Batch send submissions to HMRC Yes Yes Yes

Employee PortalExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
Employee self service portal giving employees access to payslips and payroll documents No Yes Yes
Employee requests for annual/unpaid leave No Yes Coming soon
Employee requests to update personal details No Yes Coming soon
Employee leave approval No Yes Coming soon
Mobile app for employees No Yes Coming 2025
Two-factor authentication for employees No Yes Coming 2025
Document upload facility No Yes Coming 2025

Employer PortalExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
Employer / client portal No Yes Coming 2025
Payroll Entry Requests No Yes Coming 2025
Payroll Approal Requests No Yes Coming 2025
Client dashboard to access payslips, payroll reports and HMRC payments No Yes Coming 2025

ReportingExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
Custom report builder Yes Yes Yes
Other pre-built reports (e.g. calendar report, annual leave report) Yes Yes Coming 2024

CISExpand

Features BrightPay (Desktop) BrightPay (Desktop) + Connect BrightPay (Cloud)
Construction Industry Scheme (CIS) Yes Yes No
      Note: You can use a desktop licence free of charge if you need CIS functionality.

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Download BrightPay for Windows / Mac

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