BrightPay Cloud
BrightPay Cloud

Automatic backup.
Employee self service.

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What is BrightPay Cloud?

BrightPay Cloud is an add-on to BrightPay on your PC or Mac* that introduces powerful new features.

BrightPay Cloud is not a "cloud version" of BrightPay – it does not allow you to completely manage or run your payroll online. Rather, BrightPay Cloud provides a way to connect your payroll data to the cloud to enable new features.

Firstly, BrightPay Cloud provides a secure, automated and user-friendly way to backup and restore your payroll data on your PC or Mac to and from the cloud.

Secondly, BrightPay Cloud provides a web/mobile based self service dashboard for employees and employers to log in and access their payroll data. Employees can even directly request things like annual leave and updates to their personal details which, once approved, will synchronise back to BrightPay on your PC or Mac.

There's a lot to it, all of which makes BrightPay Cloud an essential tool for keeping your payroll data safe and streamlining employee communications.

Automatic Cloud Backup

Never lose your payroll data again.

With BrightPay Cloud, you don't need to worry about manually backing up your payroll data. When you connect an employer to BrightPay Cloud, it will be automatically synchronised online as you run your payroll or make any changes.

BrightPay Cloud maintains a chronological history of your backups. You can restore or download any of the backups to your PC or Mac at any time.

You can restore a backup onto your existing PC or Mac (e.g. to roll back your employer data file to a previous version), or you can simply download a backup onto a new computer (e.g. to get up and running right where you left off).

Employee Self Service

Give your employees easy access to their payroll documents and data.

When you have connected your employer file to BrightPay Cloud, you will be able to invite your employees to access Self Service, allowing them to:

  • Browse and download their history of payslips and other payroll documents.
  • View their payroll calendar, including annual leave, sick leave and parenting leave.
  • Request annual leave directly from Self Service. Approved requests will flow directly back down to BrightPay on your PC or Mac.
  • View the personal details you currently hold for them, and request to make updates. Approved requests will flow directly back down to BrightPay on your PC or Mac.

Employees can access Self Service from any computer (PC or Mac), tablet (e.g. iPad), or smartphone (e.g. iPhone, Android).

Employer Dashboard for Bureau Clients

Save time, reduce admin, and effortlessly collect the payroll info you need.

Using BrightPay Cloud, you can not only give the employees of your clients access to Self Service, but you can also give your clients access to their own employer dashboard, allowing them to:

  • Access the data for each of their employees, including the ability to set annual leave on the calendar and make updates to employee information (which all flows back to BrightPay on your PC or Mac).
  • View the employer-wide payroll calendar.
  • View payroll reports exactly as you have set them up in BrightPay.
  • View the schedule of HMRC payments, outstanding amounts, and access the P30 for each tax period.

Multiple Users

For employers using BrightPay Cloud

Whether it's your accountant, boss, colleague, departmental heads, or anyone else who may need to view the payroll data for your company, use BrightPay Cloud to grant them access to the employer dashboard and let them get what they need.

For bureaus using BrightPay Cloud

Grant access to the client dashboard for as many users as required for each of your payroll customers. Or share administrative access to all clients with your colleagues.

Safe and Reliable

Our number one priority is security.

All communication between BrightPay on your PC or Mac and the BrightPay Cloud servers is carried out on a safe channel with maximum security.

As you or your employees browse the online dashboards, we use various methods to protect against things like data injection, authentication hacking, cross site scripting, exposure flaws, request forgery, and the many other types of vulnerabilities.

BrightPay Cloud is powered using the latest web technologies and hosted on Microsoft Azure for ultimate performance, reliability and scalability.

How much does BrightPay Cloud cost?

BrightPay Cloud is an optional add-on to BrightPay for your PC or Mac, and is priced per employer.

For single employers, it costs just £49 per year. We offer up to 59% savings for bureau customers who wish to purchase several BrightPay Cloud subscriptions for multiple employers, as follows:

Prices quoted are per tax year and are exclusive of VAT.

How do I get started?

When you buy a BrightPay Cloud subscription, you will receive an email with full instructions on how to get set up.

A quick summary of the set up process is as follows:

  1. Purchase Brightpay Cloud and receive your purchase code.
  2. On the purchase confirmation screen, as well as in your purchase confirmation email, there will be a link to redeem your purchase code. Click this link.
  3. You will be given the option to sign up for BrightPay Cloud or, if you already have an account, to log in. Once you're in, your purchase code will be redeemed, and you will be ready to connect your employer(s) to your account.
  4. In BrightPay on your PC or Mac, open the employer you wish to connect to BrightPay Cloud. Click the cloud icon in top right corner (and log in if need be). Click the Connect Employer to Cloud button and follow the on-screen instructions.

And that's it! Once that's done, there are further things you will do, like send your employees their invitations to access self service, and customise your BrightPay Cloud subscription as required.

* For PC support, Windows version 7 or higher is required. Mac support is coming soon.