BrightPay Cloud works directly with BrightPay Payroll 2016/17, but also allow you to upload your BrightPay 2015/16 data to immediately have a full year of historical data to power the self-service features. BrightPay Cloud is an add-on cloud product for BrightPay Payroll. It will not allow you to manage or process your payroll.
BrightPay Cloud will allow you to connect your BrightPay Payroll employer data to a web based portal that will provide the following features:
Secure Online Automated Backup
Users can automatically backup and restore payroll information on your computer to and from BrightPay Cloud. There is no need to hit any backup button, this is an automated process. BrightPay Cloud will synchronise any changes you make to your payroll or employee information back to BrightPay Payroll. Your historical backups and data files are accessible and can be restored at any time.
Online Self Service Portal
The online portal allows payroll bureaus, employers and employees to log in and access their payroll data. Employees can view and access their payroll information. Employers can view their company’s payroll information, a company annual leave calendar, approve employee requests, access reports and HMRC payment details. Payroll bureaus can access an overview of all of the client's payroll information.
Employee Self Service
Employees can access their own payroll information by logging into their personal BrightPay Cloud portal. They can access their own personal leave calendar, view remaining holiday days or hours, view sick leave taken, request annual leave, view and change their contact information, access payslips and other payroll documents.
Employees payslips are stored securely on BrightPay Cloud allowing for easy access on the go for employees. Employers will still have the ability to email, download or print payslips from BrightPay Payroll. Payslips can be set up by the user to be automatically emailed from BrightPay Cloud to employees, saving the need to manually email them from BrightPay Payroll. Employees can view and download their historical payslips.
Employers will now have an overview of their payroll, company annual leave calendar for all employees, payroll reports, employee information and more. Employers can authorise or approve employee requests such as a change of address or annual leave requests. BrightPay Cloud automatically synchronises these changes to BrightPay Payroll on your computer.
Payroll Bureau Dashboard
Bureaus will have online access to an overview of their payroll clients payroll information. Here, bureaus can add other employers to the dashboard. Employees can be invited to use the employee self service portal. Bureaus can also view the employers paye reference code, when the last payroll has been finalised to, their clients automatic enrolment staging date and more.
Annual Leave Calendar
Employees can request holidays through their employee portal. Once an annual leave request has been submitted by an employee, an email will be sent to the employer informing them of the employee's request. Employers can then either authorise or reject the annual leave. Once completed, the employee will then receive an authorisation or rejection email confirming whether or not the annual leave has been authorised. If annual leave is approved this synchronises to the calendar in the Employer file in BrightPay Payroll.
Payroll Documents & Reports
BrightPay Payroll has the ability to build and save employer reports. Reports that have been set up in BrightPay Payroll will then be synced with BrightPay Cloud. Through the dashboard, employers can access and view these reports at any time online. P30 details are also included with a record of HMRC payments and amounts due.
Data Protection & Security
BrightPay Cloud is built using a compartmentalised design structure that maximises security. Each user will have their own log in details and password. BrightPay Cloud utilises the Microsoft Azure platform to give our customers reliability, scalability, data redundancy, geo-replication and timely security updates out of the box.
Adding new users to BrightPay Cloud is easy. Employers can grant access for additional users to view the company payroll date, authorise annual leave requests, process payroll and more. There is no limit to the amount of additional users that can be set up. There are two types of users:
An administrator has full control over a BrightPay Cloud account, with the ability to edit account settings, add other users, redeem purchase codes, connect employers and manage all employer and employee information and processes.
A standard user typically has access to just one employer in your BrightPay Cloud account, although they can be granted access to multiple employers if required. A standard user can view all employer (and associated employees) information and process employee self-service requests.
An employer that looks after their own payroll can grant access to their accountant so that the accountant will be able to create the various reports necessary for accounts preparation.
BrightPay Cloud will not have the ability to process payroll. This function will be only be available through the BrightPay Payroll desktop application. However, both BrightPay Payroll and BrightPay Cloud will be integrated and directly linked to access payroll information.
For a single employer, BrightPay Cloud costs £49 + VAT per tax year. This price includes cloud backup, employer dashboard and the employee self service portal for all employees. For bureau customers who have multiple payroll clients we offer bulk discounts for several BrightPay Cloud licences.