Accounting firms and payroll bureaus are increasingly moving into the cloud to offer clients a more flexible and streamlined payroll service. Many believe that payroll isn’t a profitable service due to the complexity of the work, the manual administrative time required and the increasing number of mistakes when it comes to recording employee leave.
The actual process of running payroll is straightforward enough due to easy to use features in payroll software. But what about the administrative payroll and HR related tasks such as processing & sending payslips, managing & recording employee leave, lost payslips, backing up your payroll data, sending payroll reports to clients and updating employee records? All of these tasks can take a considerable amount of managerial time to process and correct where errors have occurred.
The payroll landscape is changing and many payroll bureaus are offering clients a certain level of cloud functionality that automates otherwise time consuming tasks. Online access to payroll information for your clients and their employees offers significant benefits for today's bureau which can will streamline many workforce management tasks.
Storing payroll information and data protection continues to be a challenge for payroll bureaus. With an automated cloud backup tool you will never lose your payroll data again. You don’t need to worry about manually backing up your payroll data. Where you payroll software is integrated with the cloud, your payroll data will synchronised to the cloud as you run your payroll or make any changes whilst maintaining a chronological history of your backups. You can restore or download any of the backups to your PC or Mac at any time.
The concept of a paper payslips that need to be downloaded and emailed or printed, enveloped and then posted in an outdated process. More and more, employees want their payslips to be accessible and securely stored online. Payslips and other payslips related documents such as P60’s, P45’s and employment contracts can be easily accessible on an employee self service online portal. With the cloud, payroll bureaus can avoid spending time printing, emailing and resending lost documents to employees. An online employee self service option allows employees to view current and historic payslips and access all HR employee documents.
A cloud client and employee dashboard provides 24/7 flexibility and control of payroll information. Clients can access all employees payslips, payroll reports, amounts due to HMRC, employee contact details and can even approve annual leave requests. Employees can access their self service portal on their computer or via a mobile app to view and download payslips, easily submit holiday requests and view leave taken and leave remaining.
Cloud functionality allows for many payroll related tasks to be synchronized with your payroll software. Payroll bureaus radically save time as they no longer need to send payslips to employees, send payroll reports to clients, re-send lost payslips or manually process employee leave on the payroll software.
Annual leave approvals can be approved in the cloud and automatically recorded on your payroll software reducing errors and ensuring leave data is up to date at all times. Clients can view a company wide online calendar where they can easily approve leave while managing staff availability for their business. Employees can benefit as a cloud portal will calculate accurate leave balances in real time. Senior managers and supervisors can be given a high level access to approve holiday requests.
Payroll software systems that offer a fully integration with the cloud is a must. Integrated payroll and cloud allows both tools in share and synchronise your payroll data in real time. An online payroll tool that links to clients data that is saved on your payroll software can directly communicate with each other ensuring all information is current and correct.
Using the cloud to automate many daily payroll and HR related tasks will improve efficiencies for payroll bureaus, employers/clients and their employees. BrightPay Connect is one such cloud solution that fully integrate with BrightPay Payroll offering:
Related guides / articles