Add New Employer

ADD NEW EMPLOYER / COMPANY

Before you can run your payroll your company information will need to be added.  Employer / Company name, PAYE number, address etc.

To access this utility Click Set up new Employer from the Start up menu or Click File > Add New Employer >

1. How would you like to use Bright Pay?

The payroll can be set up from the beginning of the tax year (from 6^th of April).  As a new employer starting in the middle of the tax year, or continue midway in the tax year (where you already have cumulative information calculated for your employees).

Select the option that suits you and click “Next”

2.   Enter Employer Name

      This is the name you have registered with HMRC and will appear on your payslips for your employees.

3.   Enter Employer Address

      The first 2 lines of your employer/company address are required as well as a valid postcode.

Click Next

4.   Enter Tax District

      This is you local tax office.

5.   Enter Employer PAYE Reference

      This is your office number followed by your reference, e.g. 123/AB1234 (this is a required field).

6.   Enter Accounts Office Reference

You will find this 13 character number on the yellow PAYE Payslip booklet supplied by HM Revenue & Customs, in the format of 123PA12345678 (three numbers, two letters, eight numbers).  References that are not 13 characters long require zeros (0) entering after the two letters to make up the 13 characters e.g. 123PA00045678.  Please do not include any spaces when entering it on the screen.

7.   Do you qualify for Small Employer's Relief?

• If total NI Contributions (Employee & Employer) for previous tax year is less than £45,000 – Tick Box
• If total NI Contributions (Employee & Employer) for previous tax year is more than £45,000 – Leave Blank

8.   Scottish Variable Rate

       If your company qualifies for the SVR please tick the box provided.

9.    Payroll Giving Reference         

       If you company operates a payroll giving scheme set up enter the reference number.

Click Next

10.   Add Departments

 Enter your departments, additional departments can be added by clicking “Add Another”

Click Next

11.   Choose Typical Pay Frequency

Choose your pay frequency (weekly, monthly fortnightly

12.   Choose Typical Pay Method

 You can “Set amount each Period” (Basic wage) or “Dependant on hours worked”

13.   Choose Typical Working Days

 The default will be Monday to Friday; you can tick the typical working days your employees will work

Click Next

14.   Enter a password of your own choosing

Type then re-type your own password.  The password must be alpha/numeric characters e.g. Pass, 1234, AB12.

Click Save & Finish once a password has been entered

15.  Save Data Files

 Choose a location for your data files.  This can be on server or on your own computer

You have successfully setup your employer / company on Bright Pay

You can now add in your employees by clicking “Add New Employee” in the employee menu or update Employer information by clicking “Employer”