Dec 2019

11

New Living Wage Rates Announced

The Living Wage Week ran from 11th to 17th November 2019 and as part of this week, the new Living Wage rate details were revealed on Monday 11th November 2019. The Mayor of London announced the London rate for the Living Wage whereas the UK rate is announced countrywide at the same time. 

The UK Living Wage rate has increased by 30p per hour to £9.30, an increase of 3.3%.

The new London Living Wage, announced by the Mayor of London, Sadiq Khan, has increased by 20p from £10.55 to £10.75 per hour. This is a 1.9% increase and this rate is £2.54 higher than the legal minimum wage set by the Government. This helps reflect the higher cost of living facing families in the city.

There are now 1,700 London Living Wage accredited employers in London such as London City Airport and Crystal Palace Football Club. With this increase, London full time employees who receive the Living Wage will be almost £5,000 better off than other employees in London on the minimum wage.

According to the Trust for London, almost 20% of employees in London are paid less than the Living Wage which include 60% of jobs in the hotel and restaurant sector and 40% in the retail sector.

For information about the Living Wage Foundation and Living Wage Week visit the Living Wage Foundation website.

   

Posted byDebbie ClarkeinWages


Dec 2019

6

Advisory Fuel Rates updated from 1st December 2019

HMRC has issued details regarding the latest Advisory Fuel Rates for company cars.

From the 1st December 2019 employers may use the old rates or new rates for one month. Employers are under no obligation to make supplementary payments to reflect the new rates but can do so if they wish. Hybrid cars are treated as either petrol or diesel cars for this purpose for the fuel rates.

The rates are as below:

 

Engine Size Petrol- amount per mile LPG - amount per mile
1400cc or less 12 pence 8 pence
1401cc to 2000cc 14 pence 9 pence
Over 2000cc 21 pence 14 pence



Engine Size Diesel - amount per mile
1600cc 9 pence
1601cc 11 pence
2000cc 14 pence



For fully electric cars the Advisory Electricity Rate is 4 pence per mile. But electricity is not a fuel for car fuel benefit purposes. Please click here to see all details as per HMRC.

Posted byDebbie ClarkeinHMRC


Dec 2019

5

Customer Update: December 2019

Welcome to BrightPay's December update where you will find out about the latest hot topics and events affecting payroll. Our most important news this month include:


The interactive digital payslip has arrived - Free for BrightPay Customers

You can now do so much more than simply manage the payslip process. BrightPay Connect offers an online self-service platform and an employee app. Employees have 24/7 easy access to view the payslips anytime, anywhere, using your smartphone, tablet or desktop computer. Historic payslips and P60s are available to access and download. BrightPay Connect offers employees:

  • Ability to request annual leave on the go
  • Current and historic payslip library
  • Access to uploaded HR documents, such as contracts of employment and company handbooks
  • View leave taken and leave remaining 
  • Holiday leave yearly calendar
  • Access to edit and update personal contact details 


All BrightPay customers can now get a free 2019/20 BrightPay Connect licence. Simply click on the link below and we’ll get in touch with your free licence.

Client Payroll Approval. This is what you must be offering as a service (and why clients will LOVE it)

BrightPay Connect’s Payroll Approval Request allows bureau users to securely send their clients a payroll summary before the payroll is finalised. Clients can then review and authorise the payroll details for the pay period through their online employer dashboard. Ultimately, your client will be accountable for ensuring the payroll information is 100% correct before the payroll is finalised. Additionally, there is an audit trail of the requests being approved by the client.



New AccountingWEB Live Conference for Accountants - Will you attend?

The popular AccountingWEB online platform has announced a new conference for accountants. AccountingWEB Live is a unique blend of technology showcase, educational workshop and inspiring content. As well as a full content programme, AccountingWEB Live will feature showcases from the UK’s leading technology brands, demonstrating the latest products, updates and solutions. We are delighted that BrightPay will exhibit at AccountingWEB Live next year to showcase our latest features.

Find out more Register here

New BrightPay Connect Subscription Pricing Model

From April 2020, customers will be billed on a usage subscription model based on the number of active employees in the billing month. Once signed up for a BrightPay Connect account, you will be invoiced monthly in arrears through our new online billing system. There are no contracts or ties. Should you decide to stop using Connect, no notice is required. Payroll Bureaus on a bureau package will be charged based on the total number of active employees in respect of clients that are synchronised to BrightPay Connect (not on a client-by-client basis). 



Why employee apps are the future of payroll

The advancement of employee mobile apps offers many different advantages for employers, employees, and the business as a whole. Payroll apps will streamline payroll processing while reducing the number of payroll queries from employees. The BrightPay Connect self-service app provides a digital payslip platform where employees benefit from secure access anytime, anywhere, using their smartphone or tablet. Through these app features, you can provide your employees with access to GDPR compliant self-service tools, a payslip library and a user-friendly holiday leave management facility.


Posted byKaren BennettinCustomer Update


Nov 2019

29

BrightPay wins ‘Payroll Software of the Year 2019'

BrightPay was announced as the WINNER of ‘Payroll Software of the Year 2019’ at the ICB Luca Awards.

The annual LUCA Awards recognise outstanding achievement in the bookkeeping world, where ICB members and students vote in an online ballot to decide the winners of the awards. This year, BrightPay was awarded Payroll Software of the Year, over shortlisted contenders Moneysoft, Sage and Xero.

The awards took place earlier this week, during the annual two-day Bookkeepers Summit, where the BrightPay team had great feedback from the ICB members who are using BrightPay.



Payroll Software you can trust…

The award comes just one year after BrightPay was announced as the winner of ‘Payroll Software of the Year’ 2018 at the AccountingWEB Software Excellence Awards.

With over 25 years of payroll experience, our products are used to process the payroll for over 250,000 businesses across the UK and Ireland. BrightPay also has an impressive 99% customer satisfaction rate and a 5-star rating on Software Advice.

BrightPay for Bookkeepers

BrightPay includes a number of features that are very beneficial for bookkeepers.

  • With BrightPay, you can batch process the payroll. You can finalise payslips, check for coding notices, and send outstanding RTI & CIS submissions to HMRC for multiple employers at the same time.

  • BrightPay includes direct integration with accounting packages, where you can send your payroll journal directly from BrightPay to Sage One, Quickbooks Online and Xero at the click of a button.

  • With the BrightPay Connect add-on, there is the ability to invite your clients to an online employer dashboard. The client can enter their employee’s hours and payment information for the pay period, and once reviewed, this information can be synchronised to the payroll software on the bureaus PC.

These are just a few of the many features we have in BrightPay that can help bookkeepers, but there’s so much more on offer. Don’t miss out - book a demo today to see these features in action and to discover more ways that BrightPay’s award-winning software can improve efficiency and save you time.

We would like to say a massive thank you to all of the ICB members and students who voted for us this year and to all of our customers. Go team BrightPay!!

Posted byRachel HynesinAwards


Nov 2019

27

How cloud payroll portals jack up your cybersecurity

Until the recent past, small businesses were unlikely targets for sophisticated cyber-attacks. But in the internet era, things have changed dramatically.

SMEs are doing more business online than ever and they are using cloud services that don’t use strong encryption technology. It’s turned your average SME into a likely, lucrative target. There’s a lot of sensitive data to be had, and if it’s behind a door with an easy lock to pick then all the better.

This new reality is on display in official statistics. Over four in ten businesses (43%) and two in ten charities (19%) experienced a cybersecurity breach or attack in 2018, according to the government’s cybersecurity breaches survey.

Three-quarters of businesses (74%) and over half of all charities (53%) surveyed also identified cybersecurity as a high priority for their organisation’s senior management. It’s likely GDPR and its stiffened sanctions for breaches and blunders has a lot to do with this heightened priority.

Payroll processing is a key innovation battleground in this new era of hacks and data regulation. Clients want the convenience of online access to their payroll information, but they also demand (and require) the very best in security.

For a bureau, offering best-in-class cybersecurity is a valuable way to add and demonstrate value, with very little actual effort on your part. A bureau using the most secure cloud payroll facility will offer data security as standard.

Meanwhile, the security itself is actually handled by the software supplier and the infrastructure they provide. All you need to do is make the right choice when it comes to picking a software partner.

When using BrightPay Connect in conjunction with your BrightPay desktop application, for instance, all communication between both systems is carried out on a safe channel with maximum security.

BrightPay utilises all manner of best practice to guard against nefarious tactics such as data injection, authentication hacking, cross-site scripting, exposure flaws, request forgery, and the many other types of vulnerabilities.

BrightPay Connect utilises the Microsoft Azure platform to give users reliability, scalability, data redundancy, geo-replication and timely security updates out of the box.

As a payroll bureau, cybersecurity is a critical commercial area. You must be able to promise security to both current and prospective clients. By investing in payroll software that offers cloud integration powered by the latest tech, that’s an easy promise to keep. Being at the bleeding edge of cybersecurity has never been simpler.

Book a demo today to discover more ways that BrightPay Connect can protect your business. 

Posted byKaren BennettinBrightPay Cloud


Nov 2019

19

How to use cloud technology to attract new staff

The Cloud is the current buzz-word in technology. Employers in the know are reaping the benefits from its capabilities, including helping them attract and retain new staff.

Why is this important? Becoming an employer of choice has never been more important, especially as we are at near full employment. A quick search of any of the main job boards will show an abundance of available jobs. It’s a jobseeker’s market. The challenge for employers therefore is to attract and retain the best candidates. One way to attract and retain employees is to offer them something new, something edgy… a strong, feature-rich, cloud employee self-service system could be it.

Today’s world has gone online, everyone has social media accounts, we are all familiar with buying many of our goods and services online. This is particularly true for millenials (generally defined as those born between 1984 and 1999) who are are fast becoming the largest sector of our workforce. Understanding how to tap into their fast-paced expectations is crucial for business success.

Businesses who do not compete in this space run risks of being overlooked by prospective employees, millennials in particular. This is where employers should consider a cloud, employee self-service system. Offering online access to their annual leave calendar, their personal details, their employers details, all their HR documents and all of their payslips on their smartphones via a dedicated employee app is the smartest, most cost effective way to show your employees you are in the same digital space that they are.

Book a demo today to find out how your business can benefit from cloud self-service systems.

Posted byJen McBrideinBrightPay Cloud


Nov 2019

14

Customer Update: November 2019

Welcome to BrightPay's November update where you will find out about the latest hot topics and events affecting payroll. Our most important news this month include:

 

Online payslips offering enhanced GDPR security

Manually approving requests, keeping track of the employees’ annual leave and inputting new data into the payroll software takes a lot of time and can be a frustrating administrative burden for both payroll and HR staff. To make the process easier for all parties involved, the BrightPay Connect app provides a self-service platform that employees can access anytime, anywhere, using the smartphone app or online portal.


CPD Accredited Webinar: Expand your payroll services with online client platforms

Standing out in a crowd of other payroll bureau providers is no easy task, and it’s getting more difficult all the time. Difficult, but not impossible. As a payroll bureau, you need to find unique ways to differentiate your practice from all the others.

Cloud innovation and online client portals are making it easier than ever before for bureaus to offer value-added service. Savvy bureaus are implementing client online dashboards customised with their own bureau branding to effectively differentiate themselves, in order to stand out from their competitors.


Accountants rewarded who take a leap of faith into the cloud

All of us, in the hyper-connected internet era, have found ourselves at a loss when using some software, website or app. You just want to do one thing, or you want to set something up and... you just can’t. It might feel like specific software or apps are testing us in some way. Only those who can navigate through the narrow tunnels of this software are genuinely worthy, in some weird twist on the Arthurian legend of Excalibur.

Read more

Clients can now input their employee hours into BrightPay

BrightPay Connect allows bureau users to securely send payroll entry requests and payroll approval requests to their clients, changing the way payroll bureaus interact and communicate with clients. Clients can securely add their employee’s hours saving bureaus hours of administrative time each pay period. Ultimately, your client will be accountable for ensuring the payroll information is 100% correct before the payroll is finalised. Additionally, there is an audit trail of the requests being approved by the client.


Do you want more empowered employees?

Despite the political and social chaos of the moment, we do live in more enlightened times, and employees have more rights now than ever before. Part of that evolution involves empowerment, an integral aspect of BrightPay Connect’s appeal. Payroll bureaus can now offer their clients’ employees easier online access to manage their own payroll information, annual leave, personal contact data and payslips on the go.

Employees can browse and download their history of payslips and other payroll documents, view their payroll calendar, including annual leave, sick leave, and parenting leave, make changes and direct annual leave requests, fully informed.


Posted byKaren BennettinCustomer Update


Oct 2019

17

Customer Update: October 2019

Welcome to BrightPay's October update where you will find out about the latest hot topics and events affecting payroll. Our most important news this month include:


Free webinar: Payroll transformed - How cloud platforms supercharge the payroll process for employers

The relationship between employees and the employer is no longer one-directional. What software has created is a new collaborative framework in which employers can easily engage with their employees while managing payroll and HR processes. Payroll software with cloud integration envelops the day-to-day tasks like annual leave management, payslip distribution and backing up your payroll. Register for this FREE webinar where we’ll zoom in on six exciting ways that employer cloud platforms have transformed the payroll process.


Changes to Student Loans from 6th April 2020

New rates for the tax year 2020/21 for Student Loan Plans 1 and 2 have been announced by the Department of Education. The new rates will apply to all current and future borrowers for whom employers make Student Loan deductions. In BrightPay 2020/21, the new student loan repayment thresholds for both plans will automatically be calculated and the appropriate student loan deduction applied.

Find out more

New Feature Announcement: Batch Operations for Payroll Bureaus

BrightPay users have the ability to batch process multiple employers at the same time. This feature is very useful for bureau users, especially for those with a lot of single-director companies or payrolls that don’t change from week to week. The Batch Operation function enables users to process or perform a task on multiple employer files with a single click. Batch processing is available to finalise payslips, to check for coding notices and to send outstanding RTI & CIS submissions for multiple employers at the same time.

Find out more

Have you heard of our smartphone app which is free for employees?

BrightPay’s employee self-service smartphone and tablet app is available with our cloud add-on BrightPay Connect. The user-friendly app streamlines the payroll processing while reducing the number of payroll queries from employees. The benefits for employees include:

  • Instant access to current & historic payslips.
  • Request leave on the go.
  • View holiday leave remaining and leave taken.
  • View HR documents such as employee contracts & handbooks.
  • Edit personal contact information including address and phone number details.

Free webinar for payroll bureaus: Cloud platforms - the next generation payroll trend that every bureau should adopt

Online client platforms are transforming payroll services to increase the efficiency and effectiveness of payroll work. BrightPay is running a series of free webinars where we look at cloud innovation and how it’s positively impacting the way bureaus and accountants offer payroll services. Join us for our upcoming webinar as we take a look at what’s new with cloud technology and how it may affect your payroll processing.


Posted byKaren BennettinCustomer Update


Oct 2019

3

The life-changing magic of payroll cloud platforms: Free up time, work smarter and make more profits

The payroll landscape has changed significantly in recent years, not just because of RTI and auto enrolment, but also because of online client platforms. The relationship between the client and the payroll professional is no longer one-directional. Payroll services can - and should - be a team effort.

Join BrightPay’s Rachel Hynes and Ian Jenkinson as they take you through how cloud innovation can streamline, automate and delegate day-to-day tasks such as payslip distribution, entering the client's payroll data and backing up your payroll. That’s more time to focus on the essentials and provide better service.

Webinar Agenda

  • Part 1: In this webinar, Rachel will examine six exciting ways that client cloud platforms have transformed payroll services. Not in the distant or even medium-term future: this is happening right now.
  • Part 2: Ian will demonstrate how BrightPay Connect’s next-generation features can benefit your practice. Your payroll and HR processes can be more integrated into the cloud and streamlined with your payroll software than ever before.

Be ready to offer a new level of payroll and HR-related services by embracing automation and cloud flexibility for you, your clients and their employees. Register for this free CPD accredited webinar now to see how you can become more efficient by implementing new cloud technologies.

Book your seat today!

Can’t make it? Register for the webinar anyway and we will send you the on-demand recording when it’s ready.


More upcoming webinars

Join BrightPay for our series of free CPD accredited webinars where we look at how cloud innovation is transforming the future of payroll services. More upcoming webinars include:

View all upcoming webinars

Posted byRachel HynesinBrightPay CloudEvents


Sep 2019

26

Good Work Plan

The Government’s Good Work Plan sets out their vision for the future of the UK labour market.

Whilst some of the initiatives are still at the planning and consultation stage, others have been giving legal effect.

On 6th April 2020 three new pieces of employment legislation will come into force.

  • The Employment Rights (Employment Particulars and Paid Annual Leave) (Amendment) Regulations 2018
  • The draft Employment Rights (Miscellaneous Amendments) Regulations 2019
  • The draft Agency Workers (Amendment) Regulations 2018

Under the new legislation the following changes will be introduced:

  •  It will become a day one right to receive a written statement of terms and conditions (or contract of employment). The information to be included in the written statement has also been extended. This right will now include workers as well as employees. 
  • The holiday pay reference period will increase from 12 weeks to 52 weeks. This reform is intended to improve the holiday pay for seasonal workers, who tend to lose out over the way it is currently calculated. 
  • The Employment Rights (Miscellaneous Amendments) Regulations 2019 will increase the maximum fine an Employment Tribunal can impose on an employer from £5,000 to £20,000 where there has been an aggravated breach of workers’ rights. 
  • A loophole which allowed agency workers to be paid at a cheaper rate than permanent employees performing the same role will now be closed.