Apr 2022

6

6 payroll mistakes (and how to avoid them)

Payroll is an essential aspect of any business and one which is important to get right. Whether you are running payroll for the first time as a new business or if you have decided to begin to run your payroll in-house, having previously outsourced to a payroll bureau; here are six mistakes to watch out for when processing payroll.

 

1. Not complying with HMRC

When you run payroll, you need to report payroll information to HMRC. You may be charged penalties if you do not report the correct information to HMRC or if you do not submit the information on time. It is necessary that you use a HMRC recognised software that can report PAYE information online and in real time, known as RTI. Using a HMRC recognised software is needed for:

  • Recording your employees’ details.
  • Working out your employees’ pay and deductions.
  • Working out any statutory pay your employees’ may be entitled to.
  • Working out how much you owe to HMRC.

 

2. Not complying with GDPR

When processing payroll, you are dealing with a lot of personal information. Using a GDPR compliant payroll software means you and your employees can rest assured that all personal data is stored and managed in a safe and secure manner.

 

3. Not complying with automatic enrolment

It is a legal requirement for employers to enrol eligible employees into a workplace pension scheme which both the employer and the employee will contribute to. There are certain auto enrolment duties that employers must carry out in order to be fully compliant. Some of these duties are once off actions and others are ongoing duties which involves monitoring changes in your employees age and earnings. Every three years, employers must carry out the re-enrolment of any staff who may have left the scheme.

 

4. Not backing up payroll data

When running payroll, it is highly recommended that you always keep a backup of all payroll data. It is also advised that this back up is saved somewhere other than on the hard drive of the computer you use to process payroll. Using a cloud platform or an external device to back up data is the safest option to ensure you never lose valuable information, should something happen to your computer.

 

5. Having inexperienced or untrained staff run payroll

While using the right software has made processing payroll easier than ever before, it is still not something that should be assumed is easy and straightforward to do. When staff running payroll are inexperienced or untrained, you are leaving your business open to problems like employees being paid the wrong amounts, penalties for non-compliance, time wasted correcting errors and overall damaging your reputation as a business. It is also important staff keep up to date and informed with any changing HMRC legislation or employee entitlements.

 

6. Inefficiency and human error

Your efficiency when running payroll will depend greatly on the level of automation used. Automation cuts down on the repetition of uncomplicated tasks. Automation not only saves your business time and money by allowing you to process payroll quicker, it also does so by reducing the possibility of human error. A payroll software must be used to automate payroll processes.

 

Solution:

You have two options when it comes to ensuring none of these mistakes are made by your business when processing payroll.

Option One: Outsource your payroll to a professional.

Option Two: Choose a payroll software that ensures all these mistakes are easily avoided.

 

While outsourcing your payroll duties to a professional might seem like the simplest option, it may not be the most cost effective one. You can save money while having the same peace of mind that your payroll is correct by running your payroll in-house with the right payroll software.

BrightPay is a multi-award-winning payroll software that automates payroll processing. The software is constantly performing tasks in the background, which helps streamline your payroll workflows. BrightPay’s integration with HMRC, accounting packages and pension providers automates payroll tasks while also ensuring that you can easily stay compliant.

BrightPay will automatically assess new employees for auto enrolment each pay period and inform you of which employees need to be enrolled. Our software will then continue to monitor staff and inform you of any changes in eligibility, giving you peace of mind that all your auto enrolment duties are taken care of. BrightPay even automatically prepares customised letters which employees must receive, informing them of their auto enrolment rights.

When it comes to the General Data Protection Regulation(GDPR), BrightPay Connect, our cloud extension, helps you stay compliant by offering a secure online portal for employers to share payslips with their employees as well as other HR documents. Our newest feature, two-factor authentication, adds a second layer of security for employers logging into BrightPay Connect. A security code will be sent to the user via email or text which needs to be entered to log in to the employer dashboard, lowering the risk of data breaches.

While there will be a learning curve with any new software, BrightPay’s user friendly interface and intuitive design makes that learning curve a lot less steep. BrightPay’s website has a comprehensive library of support documentation that takes you step by step through payroll processes. If you cannot find the answer you are looking for, BrightPay’s support team can be reached by phone or email; offering BrightPay customers free help and guidance when they need it.

Other useful resources that can be found on our website are our guides and ebooks, video tutorials, blogs and webinars. Previous webinars can be watched on demand from our website. We also host weekly live webinars which anyone can join for free.

Why not book a free demo today and discover how BrightPay can help you avoid payroll mistakes and make processing payroll a breeze.

Posted byElaine CarrollinPayrollPayroll Software


Apr 2022

5

Spring Statement: Payroll changes for April and July

What changes have been made to payroll?

This year’s Spring Statement or “mini-budget” has brought some small changes to how payroll is processed, which will be happening in April and July 2022.

The first change was made to Employment Allowance, which will increase from £4,000 to £5,000 per year. This will take effect from 6th April 2022.

The National Insurance Primary Threshold will increase from £9,880 to the same level as the tax threshold, £12,570. This will take effect from 6th July 2022.

 

How will this affect my payroll processing?

If you’re using BrightPay, you have nothing to worry about when it comes to these changes. Our software is up to date with these new regulations, and they have been implemented in the software. You, as the payroll processor, can simply continue using BrightPay the way you always have.

 

How do I stay more up to date with legislation changes?

Here at BrightPay, as one of the leading payroll software providers in the UK and Ireland, we aim to provide you with the most up-to-date and innovative solutions to your day-to-day payroll processes and workflow.

BrightPay is a fully HMRC compliant software, ensuring that your business’ payroll aligns with the latest legislation. BrightPay also stores all communication logs that you have with HMRC, letting you know if your submissions contain any errors in a user-friendly format, which can save you lots of time.

 

BrightPay features that can help your practice

Automatic Enrolment

Find it hard to get your head around Automatic Enrolment requirements? BrightPay streamlines the entire process for you and provides full automatic enrolment functionality within the payroll software. From setting up employees’ pensions schemes and enrolling them, to sending out personalised automatic enrolment letters and re-enrolment – BrightPay makes all of this possible in a simple and user-friendly format, saving your business a hefty amount of admin workload.

CIS functionality

Unsure when it comes to paying subcontractors? BrightPay has an entire tab dedicated to CIS (Construction Industry Scheme) within the payroll software that caters to all types of subcontractors – including companies, partnerships and sole traders. You can also verify new subcontractors through HMRC from within the payroll software.

Cloud extension

Our cloud extension, BrightPay Connect, helps ensure GDPR compliance by storing your employees’ payroll data securely in the cloud. These backups are done automatically every 15 minutes, ensuring the safety and security of your employees’ payroll.

BrightPay hosts regular free online webinars including webinars on updates to changes in payroll legislation. As well as this, through our website you can find support documentation, video tutorials and payroll guides, available for you to read at any time.

Interested in learning more about BrightPay? Why not sign up for a free 15-minute demo to see how our software can enhance your business in more detail. You can also try our software for free with our 60-day free trial, so you can get the best use of our software before making any commitments.

 

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Posted byEleanor Mc GuinnessinPayroll Software


Apr 2022

1

7 reasons why accountants are switching to BrightPay this year

 

As an accountant, switching payroll software providers can be an overwhelming decision, given the amount of options available. It’s important to choose a payroll software that can not only meet your clients’ expectations but exceed them as part of your service offering.

Here are seven reasons why accountants are making the switch this new tax year to one of the UK’s leading payroll software providers.

 

1. Free migration support

Switching over to new software can sometimes be a complicated and time-consuming task to undertake. On top of that, many software providers who offer migration support to their customers, require a service fee. To help take the hassle out of migrating from one payroll software to another, BrightPay offers free migration support.

When you choose to switch over to BrightPay payroll software, you will be assigned an account manager who will guide you throughout the entire setup process, at no extra cost. This ensures that you’re on your feet and ready to go once the switch over has been made.

Book a free migration call with us today and find out why accountants are switching to BrightPay. We are an award-winning payroll software provider, winning AccountingWEB’s ‘Top Payroll Product of the Year 2021’ and ‘Payroll and HR Software of the Year 2021’.

 

2. Batch Processing

With BrightPay, you can batch process payroll for multiple clients at the same time, which is especially useful for single-director clients whose payroll doesn’t change each pay period. This includes batch finalising payslips, batch sending any outstanding RTI and CIS submissions, along with batch checking for coding notices.

 

3. Online bureau and client dashboards

With our cloud extension, BrightPay Connect, you can view all of your clients’ payroll information in one secure location, through an online bureau dashboard. Here, you can send payroll requests to clients and in turn, they can enter their payments, additions and deductions for that pay period through their own employer dashboard. You can review the information the client has entered and once happy with it and you have accepted it, the information will automatically update in the payroll software. This feature means you won't have to manually add the payroll information or upload a CSV file.

You can also send a payroll summary to clients for approval before the payslips are finalised. This ensures that your clients are accountable for the accuracy of their employees’ payslips.

BrightPay Connect’s employer dashboard can also benefit your clients by streamlining HR processes. These include:

  • Uploading HR or other employee documents to the portal for employees to view, print or download. Accessibility to such documents can also be customised, allowing only certain employees or departments to view them.
  • Managing employees’ annual leave through a user-friendly company calendar. Here, clients can easily accept/reject employees’ annual leave requests.
  • Clients’ employees have access to an employee app, where they can access payslips, easily submit annual leave requests, view important documents, and request to change any personal details the employer has on their file.

BrightPay Connect also comes with other benefits for accountants and bureaus, such as customisable branding options. Through this, your clients can see your own company name, logo and contact details when they login, enhancing your relationship with them.

Interested in learning more about BrightPay Connect? Watch this short one-minute video on how BrightPay Connect can enhance your business or book a free online demo.

 

4. Pay employees, subcontractors and HMRC directly through the software

Our integration with direct payments platform, Modulr, allows you to pay employees in as little as 90 seconds, directly through BrightPay. Through the integration, you can also schedule payments, which lets you make any last-minute changes, allowing greater flexibility in how you pay employees.

 

5. Reports

When using BrightPay, you can create your own customised reports, with over 100 data items to choose from. These reports can be viewed, printed or downloaded, at your convenience. Clients also have the ability to run reports themselves through their employer dashboard, meaning less emails and less admin work for payroll processors.

 

6. CIS and auto enrolment

BrightPay includes full CIS functionality at no extra cost, allowing you to process subcontractors’ payroll quickly and easily. You can also send subcontractor verification requests directly to HMRC from within BrightPay.

Setting up automatic enrolment pension schemes is also a breeze with BrightPay, simplifying the entire automatic enrolment process. BrightPay is integrated with a number of the UK’s leading pension providers and automatically assesses your clients’ employees for you, and notifies you of any changes to their work status. BrightPay also goes the extra mile by automatically generating enrolment letters for you that are customised for each employee, streamlining this task for you even further.

 

7. Muti-user remote access

With BrightPay, the payroll software can be installed on up to 10 different devices. This means that up to 10 different users can process the payroll or from 10 different locations. It also means that if you have employees who process the payroll working remotely, they have the ability to access the software from multiple locations.

 

Posted byEleanor Mc GuinnessinPayroll Software


Mar 2022

22

BrightPay 2022/23 is Now Available. What's New?

BrightPay 2022/23 is now available (for new customers and existing customers).

Over the past year, we have continued to focus the majority of our development efforts on bringing a version of BrightPay to the cloud, which we plan an announcement on soon. But work on BrightPay for Windows and macOS continues. Here’s an overview of what’s new in 2022/23:


2022/23 Tax Year Updates

  • There are no changes to tax bands and rates for 2022/23 in England, Wales and Northern Ireland. For Scottish tax codes, the bands have been updated for 2022/23. The emergency tax code remains the same as it was in 2021/22.
  • 2022/23 employee and employer National Insurance contribution rates, thresholds and calculations, including:
    • Support for new Veterans NIC
    • Support for new Freeports NIC
    • Support for Mariners NIC
  • 2022/23 Student Loan and Postgraduate Loan thresholds.
  • 2022/23 Statutory Sick Pay rates.
  • 2022/23 rates and average weekly earnings thresholds for Statutory Maternity Pay, Statutory Adoption Pay, Statutory Paternity Pay, Statutory Shared Parental Pay and Statutory Parental Bereavement Pay.
  • 2022/23 rates and calculations for company cars, vans and fuel.
  • Ability to process 2022/23 HMRC coding notices.
  • April 2022 National Minimum/Living Wage rates.
  • Eligible employers can continue to claim Employment Allowance which can be used to reduce Employer Class 1 Secondary NICs payments to HMRC.
  • Updated P11, P45, P60, P30, P32, P11D and PBIK forms.
  • Updated RTI submissions in line with the latest HMRC specifications. BrightPay continues to be officially HMRC Recognised for all submission types (FPS, EPS, NVR, EXB, CIS300, CISREQ).
  • 1.25% Health and Social Care Levy note appears by default on payslips, as requested by HMRC. It can be turned off if need be.
  • BrightPay 2022/23 version 22.1 (released on 24/03/2022) also contains the following updates announced in the 2022 Spring Statement:
    • Increase to the National Insurance Primary Threshold for Class 1 NICs.
    • Annual Employment Allowance limit increased to £5,000.

 

Automatic Enrolment Updates

  • 2022/23 qualifying earnings thresholds.
  • For 2022/23, the minimum required pension contribution level continues to be 8%, at least 3% of which must be contributed by the employer.
  • Various enrolment/contributions API submission and CSV formats have been updated to the latest versions to ensure continued compatibility with all pension scheme providers.

 

BrightPay (for Windows) is now 64-bit

BrightPay for Windows is now a 64-bit application. This does not make any difference to the experience of using BrightPay or its functionality, but it comes with a few nice optimisations:

  • 64-bit apps just run better on 64-bit versions of Windows (which our telemetry shows us nearly 95% of our customers are using).
  • 64-bit apps are able to access more computer memory than 32-bit apps can. This means that BrightPay will more smoothly handle employer files with a very large number of employees, which for certain operations can see memory spikes.

A 32-bit version of BrightPay for Windows will continue to be made available for those who need it.

(This does not affect BrightPay for macOS, which has always natively supported 64-bit Macs where applicable.)

 

Other New Features and Updates in 2022/23

  • Support for manual journal entries. This can be used to account for things like Employment Allowance or recovered statutory pay in journals, as well as anything else.
  • Improves handling of employee payment/bank details – changes to details now automatically apply across the whole tax year, meaning that finalised payslips no longer need to be re-opened first.
  • The user interface for finalising and re-opening payslips now uses progress bars.
  • Several additional minor improvements throughout the entire BrightPay user interface, as well as the latest bug fixes and security improvements.

 

Includes all updates made to BrightPay during the 2021/22 tax year

Here's a quick reminder of some of the main areas of improvement:

  • Ability to pay employees, subcontractors, or HMRC using Modulr.
  • Supports the latest UK and London Living Wage rates, announced in November 2021.
  • Various improvements to validation and on-screen guidance to aid data accuracy and quality.
  • Support for additional Automatic Enrolment pension scheme providers.
  • Support for posting payroll journals to additional accounting software providers.

 

What's Next?

We're continually at work on the next version of BrightPay, developing new features and making any required fixes and improvements. See our release notes to keep track of what has been changed to date at any time.

Posted byRoss WebsterinPayroll SoftwareSoftware Upgrade


Feb 2022

9

Case Study: Why this family run firm remains loyal to BrightPay

Fernhill Accountants are a family run accountancy firm located in Farnborough, Hampshire and have been in business since 2013. When they first started off, owner Judy Dean looked after the accountancy and taxation side of the business while her daughter Lucy later joined to take care of marketing and customer service. Fernhill Accountants’ clients are primarily micro businesses, and they have a mix of sole traders and limited companies. One of Fernhill Accountants’ first clients was a Community Interest Company (CIC), and since then they’ve built up their CIC client base. Fernhill Accountants offer bookkeeping, accounting, taxation and payroll services to their clients.

A software that grows with the business

Fernhill Accountants didn’t initially offer payroll services to their clients but when one of their CIC clients asked if they would do it, they agreed. As they were not sure if the payroll side of their business would work out and not wanting to commit resources too quickly to it, they started off by using HMRC’s Basic PAYE Tools. However, using Basic PAYE Tools to process payroll was time-consuming and because the functionality was so limited, tasks such as auto-enrolment were taking far longer than they should. “The functionality just wasn’t there. With the pensions and auto-enrolment duties coming in, it was all taking too long,” This is when Judy decided she needed to start looking for payroll software that would meet all their requirements.

Judy began researching the different payroll software available. This is when she first became aware of BrightPay. After looking into the various features of BrightPay and weighing the benefits up against other payroll systems, Judy felt confident that BrightPay could take care of her payroll needs. Reading BrightPay’s reviews on AccountingWEB reaffirmed her decision.

The importance of telephone support

Another payroll software provider which had been mentioned to Judy and which she had considered was Moneysoft. However, what helped her make the final decision was the fact that Moneysoft didn’t provide any customer phone support at that time, while BrightPay did. “One of the big reasons we went with BrightPay in the end was because you have telephone support,” Judy told us. Judy preferred speaking directly to a payroll specialist because from experience, phone support often solved problems quicker than email. And so, happy with all the information she gathered, Judy made the final decision and started using BrightPay for the 2017/18 tax year.

Time saved through integrations

Since Judy started using BrightPay to process payroll she hasn’t looked back. Straight away Judy noticed how quick and easy BrightPay was to use.

BrightPay includes direct API integration with a number of accounting packages. For Judy, BrightPay’s integration with accounting software Xero was important to have. “The integration with Xero has been great. It has saved me a lot of time. Thanks to the integration I can just send it over and adjust it if I need to – it’s so easy. I’ve also quite a few clients on BrightPay and Xero and it just flows through quite happily.” Another integration that has saved Judy time is BrightPay’s integration with pension providers, in particular, Nest. “We’ve clients who are on Nest and once we got through the initial set up it was very easy. It works out everything for you and the clients just pay them what they’re meant to pay and that’s it, job done,” she said. Judy also found the in-software notifications very handy for remembering pension related tasks, “The nudges the software gives you all the time to remind you what you need to do for auto-enrolment have been great. So yes, it works brilliantly; it’s secure and saves us so much time.”

BrightPay’s cloud add-on saves more time by cutting down on emails

Fernhill Accountants are also using the optional cloud add-on, BrightPay Connect. They didn’t initially use BrightPay Connect until Judy heard about the pricing structure where you only pay for what you use. “As soon as I heard that, I signed up. It’s very reasonably priced,” Judy said. One of the ways Judy has saved time using BrightPay Connect is by giving clients access to an online dashboard where they can run payroll reports anytime, anywhere. “It’s more secure and saves me from having to email clients and add in the attachments. Everything the client needs is there. I don’t have to worry about making mistakes or not attaching the correct report.” “Before, when I had to save the reports and then go and find them and attach them to the emails it was taking me about 15 minutes per client each time. So now that we have BrightPay Connect we don’t need to do that anymore. It cuts out a lot of emails that would come in as well. The time saving is immense for me.” BrightPay Connect’s automatic online backup has also saved Judy time when processing payroll. “An additional benefit of BrightPay Connect is that your payroll data is automatically backed up to the cloud so we no longer have to back it up manually.”

Speaking to someone gets problems solved quicker

Another feature of BrightPay that has been very important for Judy and Fernhill Accountants is the level of assistance she receives from the support team. As mentioned, it is important for Judy that she gets to speak to someone over the phone whenever she needs help. “The support is excellent. Both email and phone. It’s great to be able to speak to a real person because when you’re not sure about what you’re doing, you don’t always explain it very well in an email. So, I find when I’m unsure about something when running payroll and I speak to BrightPay’s support team, they can kind of prise out of me what it is I’m doing or not doing and the issue gets solved a lot quicker.”

So, after four years of Fernhill Accountants using BrightPay to process payroll for their clients we asked Judy if she would be renewing her BrightPay licence next year. “Definitely, without a doubt,” Judy answered without hesitation. “When I first made the decision to use BrightPay I was hopeful that I wouldn’t be dissatisfied in any way, and I can honestly say I haven’t.”

If you want to find out exactly why Judy hasn’t looked back since making the move to BrightPay, schedule a free 15-minute demo of BrightPay and BrightPay Connect with a member of our team today. Or why not book a free 60-day trial of BrightPay and try the software for yourself with no obligation to purchase.

Posted byElaine CarrollinBrightPay ConnectPayroll Software


Feb 2022

3

5 Reasons why BrightPay receives a 99% Customer Satisfaction Rating

For the seventh year in a row BrightPay received a 99% customer satisfaction rating! The team at BrightPay are delighted to see that as we continue to grow, we are delivering on and exceeding our customer’s expectations, are providing the critical support they need, and are offering a payroll solution that works.

From the many reasons mentioned by our customers that explained why they were “extremely or very satisfied” with the software, there were five that stood out.

 

1. Ease of use:

Analysing the results of our survey, there was a phrase continuously repeated by our customers – “It is just so easy to use”. The easy-to-follow and intuitive interface of BrightPay payroll software is not an unexpected coincidence. We understand the importance of a well laid-out and instinctive computer software. This makes it much easier for you to learn the program and you don’t have to repeatedly go to the help guide as you automatically understand the next step in the process. That’s why, even with the development of more features and added functions to the program, we haven’t compromised on the design.

 

2. Functionality:

Of course, it’s no surprise that the features and functionality of BrightPay are critical to customer’s satisfaction with it. As one customer put it “it does what it says on the tin”. We know it wouldn’t be possible to achieve a 99% score without the successful delivery of auto-enrolment, journal integration, CIS, pension integration, IR35, and batch-enrolment. Such features allow you to process payroll quickly, reduce errors associated with manual-entry of figures, and carry out other duties in a more efficient manner.

 

3. Support:

The excellent support we deliver to our customers was another point repeatedly highlighted in the survey. The support we offer ranges from phone and email support from our payroll specialists to free product demos, webinars, guides, and other documentation. We understand the importance of customer support, both when you’re starting out using the software as well as further down the line, when unexpected situations arise and mistakes are made. That’s why customer support is included in all licences and has been free for nearly 30 years.

 

4. Innovation:

At BrightPay we aim to create the best customer experience possible. To do this, we continuously look for new and innovative solutions to problems payroll processors and business owners encounter on a day-to-day basis. We are happy to see our customers benefiting from our latest partnership, one that allows you to pay employees, subcontractors, and HMRC all from within BrightPay. The partnership with the payment platform, Modulr, allows you to send payments in under 90 seconds, 24/7, 365 days a year.

 

5. The choice of BrightPay Connect:

Working on the cloud is an absolute must for some, while for others, it’s an option which they aren’t too fussed over. With BrightPay Connect, we provide an optional cloud add-on to BrightPay payroll users. Customers can decide for themselves whether they want or need the cloud platform. If they decide to use BrightPay Connect, they have the reassurance that their data is automatically backed-up to the cloud, can send reports directly to the employer’s self-service portal, and can offer an app to employees where they can view their payslips, add annual leave, and much more.

 

Future Development

Through the survey, our customers gave us their feedback on the payroll software, what they loved and what they thought could be improved. This yearly survey is critical to our development strategy. From it, we know what is most important to our customers which informs what features we concentrate on developing. We know that there is always room for improvement and will continue to push ourselves to deliver the best payroll software available.

 

Learn more about BrightPay

If you’re interested in learning more about BrightPay and how it can improve your payroll services, schedule a 15-minute demo with a member of our team today. Or why not book a free 60-day trial of BrightPay and try the software for yourself with no obligation to purchase.

 

 

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Posted byÁine CourtneyinPayroll Software


Jan 2022

5

Take the repetitiveness out of payroll

Each pay period, many busy payroll bureau managers find themselves having to input the same payroll data into both their accounting and payroll software. And while the repetitiveness of these tasks might not be in the same bracket as Greek mythological figure Sisyphus, the process can still be quite monotonous. If you haven’t heard of him, Sisyphus was a badly-behaved king who endured a unique punishment. Judged harshly by the gods, he was doomed to push a large rock up a steep hill, only to find it rolling back on nearing the top. Cruelly he was damned to repeat this task for all eternity.

Without integrated systems, you will find yourself entering payroll data repeatedly because the information needs to be in both the payroll and accountancy software. Having to repeat data entry tasks is a negative drain on time, and it also means the payroll will be more prone to human error. Luckily, the evolution of payroll software is not a myth, and technology now exists to reduce this type of endless payroll data entry.

Accounting software integrations rescuing your time

BrightPay Payroll Software’s Application Programming Interface (API) integration feature allows it to easily communicate with and directly send the payroll journal to eleven different accounting packages, including QuickBooks, Sage, Xero and FreeAgent. Because BrightPay’s payroll journals can match all the file formats used by the accounting packages, the need for double entry of information is eliminated. This means there is less chance of errors that can crop up during duplication, which also omits the need to log errors on the payroll diary.

More BrightPay APIs equals better workflows

BrightPay also has APIs that cater for a quicker pension contribution process. Through BrightPay, you have the ability to send pension-related files in one simple click to the relevant pension systems, removing repetitive data entry and saving you valuable time. BrightPay has direct API integration with pension providers NEST, The People’s Pension, Smart Pension and Aviva.

One of our newest integrations is with payment platform, Modulr, allowing you to pay employees directly through the payroll software. This means you no longer need to create bank files as all the pay information is sent straight to Modulr. All you need to do is set up a Modulr accounts, go in and approve the payments, and employees can be paid in minutes.

Eternal workflow efficiency instead of endless graft

Payroll integration technology now exists that simplifies the potentially burdensome task of sharing payroll journals, pension files and bank files. Because BrightPay’s APIs ensure easy communication with those software solutions, payroll staff need no longer be subject to eternal repetition of routine tasks.

Book an online demo today to find out more about how BrightPay’s integrations can help you.

Posted byDiarmaid WilliamsinAccounts SoftwarePayrollPayroll Software


Dec 2021

28

Additional data protection with two-factor authentication

As the digital world becomes more and more advanced, cyber threats are on the rise. According to a recent report from Microsoft, enabling two-factor authentication (2FA) blocks 99.9% of automated attacks on your accounts. This is because there is an additional security layer that the hacker must crack. Most major websites and banks offer an option to enable two-factor authentication and it is recommended that you turn it on wherever possible as prevention is better than the cure!

Payroll software should be no exception when it comes to adding an extra layer of security. That’s why BrightPay’s add-on product BrightPay Connect has the option for users to enable 2FA when logging in. The account administrator can enable this feature in the Settings tab on their main dashboard in BrightPay Connect.

 

Tick the box for ‘Enable two-factor authentication’ and Save Changes. When any user on the Connect account tries to sign into Connect via an internet browser or through BrightPay they will have to enter the security code sent by email or text as a second security feature.

 

 

BrightPay Connect’s two factor authentication feature adds an additional layer of security to an already secure hosted platform as data stored on Connect is backed up to Microsoft Azure servers. By enabling this feature, users will have more reassurance that their payroll data or client’s payroll data is safer and even more secure.

BrightPay is a leading UK payroll software that makes managing payroll quick and easy for accountants, payroll bureaus and employers. BrightPay’s optional online add-on product BrightPay Connect enables cloud payroll software features including an automatic cloud backup, an annual leave management tool, an employer dashboard, an employee self-service portal and much, much more. Book a free online demo of BrightPay and BrightPay Connect to learn about how you can run your payroll more efficiently and most importantly, safer.

 

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Posted byHolly McHughinPayroll Software


Nov 2021

29

5 payroll resolutions for January 2022

New year’s resolutions can divide people into two camps. Those who love to start the new year with a clean slate and fresh goals, and those who’ve lost all optimism and scoff at their naivety. Understandably, there are cynics. Changing your behaviour is hard and more often than not, these resolutions fail. The resolutions most likely to fail are those that are too vague with no clear path on how to achieve them.

If you’re setting resolutions for your business or job this year, then break them up into manageable and uncomplicated steps. You’ve likely heard of SMART goals – specific, measurable, achievable, realistic, and time limited. If you’re looking to improve your business, for example, the payroll service you offer, then using this established tool is how you can go about it. Rather than simply saying “I want to make my payroll services better for clients” or “I want to reduce the time I spend on payroll”, decide on specific goals which will help you achieve this.

Achieving payroll goals for 2022

1. Provide an employee app for your clients
This one is a specific, easily achievable goal that can help you provide a better payroll service to your clients. Employee apps have risen in use in recent years and are popular among employers and employees alike. BrightPay Connect, the cloud add-on to BrightPay Payroll Software, includes one and your clients will immediately gain extra value from it. Their employees can book their annual leave through the employee app, view confidential documents, and use it to view their payslips. From a marketing perspective, an employee app can also have multiple benefits. The extra value if offers can encourage customer loyalty, and its frequent use by clients and their employees can increase awareness of your business.

2. Offer clients instant access to reports

Similar to the goal above, this is a simple and achievable step that you can take to improve your payroll services. By using BrightPay Connect, you can offer your clients access to payroll reports whenever they like. This can be more convenient for your clients and can reduce the amount of back-and-forth communication between you and the client.
Once you finalise payroll on BrightPay Payroll Software, the report will automatically become available for the client to view via their BrightPay Connect self-service portal. Your clients will also be able to use the portal to access a number of preprogramed reports, as well as any other payroll reports which have been set up and saved on the payroll application.

3. Spend less time on manual entry

By setting this goal you can reduce the overall time you spend on delivering your payroll services. How can you go about this? First, decide where you want to reduce manual entry. For example, your payroll journal is a good place to start. By using a payroll software which is integrated with the accounting software you use, you can send your payroll journal directly to it. This means you no longer need to spend time on double entry and manually copying figures from your payroll software into your general ledger.

4. Process payroll for multiple clients at once

This goal goes back to your aim of spending less time on payroll. Not all payroll software has batch processing, but one that does is BrightPay. This feature allows you to complete a number of tasks for multiple clients at once. You can batch finalise open pay periods, batch send outstanding RTI and CIS submissions to HRMC, and batch check for coding notices. This can end up saving you a huge amount of time, especially if you have a lot of single director clients whose payroll doesn’t change from month to month. 

5. Review your GDPR compliance

It’s always advisable to review your compliance with GDPR and ensure you’re keeping your client’s payroll data secure. By keeping on top of this, you can assure clients that security is a priority for your practice. Make sure the data you collect is the minimum amount required and remember to provide your clients and their employees access to their personal information. Again, an employee app can help with this. Using BrightPay Connect, employees can view and update their personal information, whenever they like.

Discover more:

Now that you’ve decided on what steps you can take to improve your payroll services, make sure you have the right payroll software and employee app to support you. Book a demo today to discover more about BrightPay and BrightPay Connect. BrightPay also offers a 60-day free trial of its payroll software, an ideal way to test out the software to see if it’s the right fit for your business. The free trial version has full functionality with no limitations on any of the features.

 

 

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Posted byÁine CourtneyinBrightPay ConnectPayrollPayroll Software


Nov 2021

26

The must-have integration for Xero customers

Customers of Xero accounting software now have the option of integrating their accounting package with their payroll software. With BrightPay payroll software, Xero customers can make use of an API (Application Programme Interface) to send their payroll journal directly from BrightPay to their general ledger in Xero. This straight-forward integration saves time, increases efficiency and make the payroll workflow that much smoother. A free trial of BrightPay is available to Xero customers through Xero’s marketplace.

The importance of integrating your accounting software:

As your business grows, so too do the number of financial tools you need to successfully manage your employees, operations, and customers. The amount of software you need, can at times, be overwhelming, confusing, and inadvertently result in time being wasted.

API integrations have become increasingly popular because, aside from their obvious benefit of saving you time, they also mitigate the risk of mistakes, reduce administrative tasks, and free you up, allowing you to focus on other responsibilities.

Save time:

With your payroll system communicating directly with your accounting software, you no longer need to spend time on the tedious task of manually exporting, importing, and entering figures multiple times. Instead, you can send payroll information to the correct account with just a click of a button.

Reduce data entry and errors:

Double entry of figures is well known for producing errors. By using the API, you will be able to send payroll information quickly and reliably, without the chance of human error. Nor will you have to spend time searching for errors and correcting them.

Improve efficiency:

With the API integration, you can benefit from a quicker and smoother workflow. Once the initial set-up is complete, you can begin sending your payroll information to the relevant ledgers. Where there are circumstances for which payroll figures should be mapped to an alternative nominal account, you can set these up as exceptions.

How does the BrightPay and Xero integration work?

An Application Programming Interface is a software intermediary that allows two applications to talk to each other. It helps to make communication between the two applications faster.  

  • When you sign into your Xero account in BrightPay, your nominal ledger accounts will be retrieved from Xero.
  • Then, you map each payroll data item to the relevant nominal accounts.
  • The payroll journal can include records for payslips across multiple pay frequencies and a nominal account can be used for multiple items.
  • Learn more about how the integration works here.

What other integrations does BrightPay offer?

Along with Xero, BrightPay includes payroll journal API integration with several other accounting packages, such as Sage, QuickBooks Online, FreeAgent, and AccountsIQ. This is not the only integration BrightPay offers. The payroll software also includes integrations with various pension providers which helps make submitting pension files and carrying out auto-enrolment easier and quicker. Users of the software have direct API integration with NEST, The People’s Pension, Smart Pension, and Aviva.

Learn more:

If you’re interested in learning how BrightPay can improve your payroll services and save you time, schedule a 15-minute demo with a member of our team today. Or, to try the software for yourself, download your free 60 day trial today.

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Posted byÁine CourtneyinAccounts SoftwarePayroll Software