Jun 2022

9

The new wave of payslip distribution

How many times have your employees had problems locating their payslips? Whether employees forget their passwords to access payslips, lose their payslips, or their payslips never got sent to them in the first place, following this up can take a lot of your precious time away as a business owner. If you’re sending paper-based payslips, problems that crop up can take even longer to rectify. Tracking down old payslips from weeks, months, or maybe even years ago can also take up a chunk of your day-to-day admin work.

Payroll should be a smooth and intuitive process, even after payslips have been finalised. Payslip distribution and locating employees’ payslips shouldn’t be a burden or cause unnecessary stress. It should be an automated process, allowing you more time to attend to other matters of your business. Here’s how our employee app can streamline payslip distribution for you.

 

Let employees access payslips from anywhere, any time

Once the payslips have been finalised, they’re automatically synced to the employee app, allowing your employees to easily access, download and print their payslips from anywhere, at any time. They will also receive a push notification on their phone when a new payslip has become available to view, eliminating the hassle of follow-up emails or re-printing payslips. This gives your staff complete control over when and where they can access their payslips, improving their employee satisfaction.

 

Stores a history of all previous payslips

Say goodbye to the eons spent searching in file cabinets and desktop files for employees’ old payslips. With the employee app, a complete history of all your employees’ payslips are stored securely on the platform, and are accessible at a moment’s notice. Whether an employee wants to double check an old payslip or is applying for a mortgage – their payslip history is readily available from one centraliszed location, at the tap of a button.

 

Cuts down on paper waste

Not only does the employee app save you time distributing payslips, improve employee satisfaction, and increases your business’ efficiency, but it’s also better for the environment. Payslips can stack up a large portion of paper weight each year and can be a costly expense for businesses.

It can be difficult to stray from systems that we’re more familiar with, but digitalising payroll processes can help your business stay in line with competition, by evolving to more modern and tech-savvy practices.

Interested in learning more about BrightPay Connect? Watch this short one-minute video on how it works. We offer free 15-minute demos for you to see in more detail how our cloud-extension works, and how it can take your business to the next level.

 

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Posted byEleanor Mc GuinnessinBrightPay Connect


Apr 2022

22

When did you last back-up your payroll data?

Backing up your payroll data is a crucial step in the payroll process to ensure the safety and security of your clients’ data and the data of their employees.

Whether you back up your payroll data daily, weekly or monthly – manually backing up your clients’ payroll data can be another dreaded monotonous task on your never-ending to-do-list.

Not only that, but by not backing up your payroll data, it can leave your clients’ in quite a vulnerable position. What happens if you spill coffee all over your keyboard, or get a virus on your laptop? This could result in weeks, months, or maybe even years of payroll data gone before your eyes.

What can be done to prevent this?

That’s where automatic backups come in. Automatic backups do all the work so you don’t have to, by storing your payroll data on the cloud. This not only saves you time, but also gives you peace of mind. See it as insurance for your payroll data, providing a secure safety net should a crisis occur, allowing you time to focus on other tasks at hand.

There are many other perks to automatically backing up your payroll data too, such as GDPR. Having your clients’ and their employees’ data stored in a secure and remote location improves your GDPR compliance.

What do we recommend?

BrightPay Connect is the cloud extension to one of the UK’s leading payroll software providers, BrightPay.

BrightPay Connect automatically backs up your payroll data every 15 minutes securely to Microsoft Azure data stores. This is fully encrypted and tested regularly to ensure its safety, security and resilience. It also stores chronological backups of data, so you can restore your payroll data from anywhere, at any time.

That’s not all, BrightPay Connect provides many other features, such as a bureau dashboard, a client self-service portal, client payroll entry and payroll approval request functionality. This reduces your admin workload, while also improving your client engagement across the board.

You can also personalise your BrightPay Connect account by adding your own company logo, name and contact details, which will be visible to clients while they access the software. Watch this quick two-minute video on how BrightPay Connect can work for your accounting firm.

Check out how this user found peace of mind after signing up to BrightPay Connect:

“After using other payroll packages for several years, I was highly delighted when I discovered BrightPay. It was the easiest, fastest and operator friendly software I had ever used. The reports are very comprehensive and emailing payslips and reports to clients and employees is so easy. The time I save per payroll is great and the affordability of the package and the different scales make this the package to choose.”

- Irene Hopkinson, Westmill Accountancy

It’s time to take your clients’ payroll data security seriously, book a demo with BrightPay Connect today and never worry about losing your payroll data again!

Posted byEleanor Mc GuinnessinBrightPay Connect


Feb 2022

9

Case Study: Why this family run firm remains loyal to BrightPay

Fernhill Accountants are a family run accountancy firm located in Farnborough, Hampshire and have been in business since 2013. When they first started off, owner Judy Dean looked after the accountancy and taxation side of the business while her daughter Lucy later joined to take care of marketing and customer service. Fernhill Accountants’ clients are primarily micro businesses, and they have a mix of sole traders and limited companies. One of Fernhill Accountants’ first clients was a Community Interest Company (CIC), and since then they’ve built up their CIC client base. Fernhill Accountants offer bookkeeping, accounting, taxation and payroll services to their clients.

A software that grows with the business

Fernhill Accountants didn’t initially offer payroll services to their clients but when one of their CIC clients asked if they would do it, they agreed. As they were not sure if the payroll side of their business would work out and not wanting to commit resources too quickly to it, they started off by using HMRC’s Basic PAYE Tools. However, using Basic PAYE Tools to process payroll was time-consuming and because the functionality was so limited, tasks such as auto-enrolment were taking far longer than they should. “The functionality just wasn’t there. With the pensions and auto-enrolment duties coming in, it was all taking too long,” This is when Judy decided she needed to start looking for payroll software that would meet all their requirements.

Judy began researching the different payroll software available. This is when she first became aware of BrightPay. After looking into the various features of BrightPay and weighing the benefits up against other payroll systems, Judy felt confident that BrightPay could take care of her payroll needs. Reading BrightPay’s reviews on AccountingWEB reaffirmed her decision.

The importance of telephone support

Another payroll software provider which had been mentioned to Judy and which she had considered was Moneysoft. However, what helped her make the final decision was the fact that Moneysoft didn’t provide any customer phone support at that time, while BrightPay did. “One of the big reasons we went with BrightPay in the end was because you have telephone support,” Judy told us. Judy preferred speaking directly to a payroll specialist because from experience, phone support often solved problems quicker than email. And so, happy with all the information she gathered, Judy made the final decision and started using BrightPay for the 2017/18 tax year.

Time saved through integrations

Since Judy started using BrightPay to process payroll she hasn’t looked back. Straight away Judy noticed how quick and easy BrightPay was to use.

BrightPay includes direct API integration with a number of accounting packages. For Judy, BrightPay’s integration with accounting software Xero was important to have. “The integration with Xero has been great. It has saved me a lot of time. Thanks to the integration I can just send it over and adjust it if I need to – it’s so easy. I’ve also quite a few clients on BrightPay and Xero and it just flows through quite happily.” Another integration that has saved Judy time is BrightPay’s integration with pension providers, in particular, Nest. “We’ve clients who are on Nest and once we got through the initial set up it was very easy. It works out everything for you and the clients just pay them what they’re meant to pay and that’s it, job done,” she said. Judy also found the in-software notifications very handy for remembering pension related tasks, “The nudges the software gives you all the time to remind you what you need to do for auto-enrolment have been great. So yes, it works brilliantly; it’s secure and saves us so much time.”

BrightPay’s cloud add-on saves more time by cutting down on emails

Fernhill Accountants are also using the optional cloud add-on, BrightPay Connect. They didn’t initially use BrightPay Connect until Judy heard about the pricing structure where you only pay for what you use. “As soon as I heard that, I signed up. It’s very reasonably priced,” Judy said. One of the ways Judy has saved time using BrightPay Connect is by giving clients access to an online dashboard where they can run payroll reports anytime, anywhere. “It’s more secure and saves me from having to email clients and add in the attachments. Everything the client needs is there. I don’t have to worry about making mistakes or not attaching the correct report.” “Before, when I had to save the reports and then go and find them and attach them to the emails it was taking me about 15 minutes per client each time. So now that we have BrightPay Connect we don’t need to do that anymore. It cuts out a lot of emails that would come in as well. The time saving is immense for me.” BrightPay Connect’s automatic online backup has also saved Judy time when processing payroll. “An additional benefit of BrightPay Connect is that your payroll data is automatically backed up to the cloud so we no longer have to back it up manually.”

Speaking to someone gets problems solved quicker

Another feature of BrightPay that has been very important for Judy and Fernhill Accountants is the level of assistance she receives from the support team. As mentioned, it is important for Judy that she gets to speak to someone over the phone whenever she needs help. “The support is excellent. Both email and phone. It’s great to be able to speak to a real person because when you’re not sure about what you’re doing, you don’t always explain it very well in an email. So, I find when I’m unsure about something when running payroll and I speak to BrightPay’s support team, they can kind of prise out of me what it is I’m doing or not doing and the issue gets solved a lot quicker.”

So, after four years of Fernhill Accountants using BrightPay to process payroll for their clients we asked Judy if she would be renewing her BrightPay licence next year. “Definitely, without a doubt,” Judy answered without hesitation. “When I first made the decision to use BrightPay I was hopeful that I wouldn’t be dissatisfied in any way, and I can honestly say I haven’t.”

If you want to find out exactly why Judy hasn’t looked back since making the move to BrightPay, schedule a free 15-minute demo of BrightPay and BrightPay Connect with a member of our team today. Or why not book a free 60-day trial of BrightPay and try the software for yourself with no obligation to purchase.

Posted byElaine CarrollinBrightPay ConnectPayroll Software


Nov 2021

29

5 payroll resolutions for January 2022

New year’s resolutions can divide people into two camps. Those who love to start the new year with a clean slate and fresh goals, and those who’ve lost all optimism and scoff at their naivety. Understandably, there are cynics. Changing your behaviour is hard and more often than not, these resolutions fail. The resolutions most likely to fail are those that are too vague with no clear path on how to achieve them.

If you’re setting resolutions for your business or job this year, then break them up into manageable and uncomplicated steps. You’ve likely heard of SMART goals – specific, measurable, achievable, realistic, and time limited. If you’re looking to improve your business, for example, the payroll service you offer, then using this established tool is how you can go about it. Rather than simply saying “I want to make my payroll services better for clients” or “I want to reduce the time I spend on payroll”, decide on specific goals which will help you achieve this.

Achieving payroll goals for 2022

1. Provide an employee app for your clients
This one is a specific, easily achievable goal that can help you provide a better payroll service to your clients. Employee apps have risen in use in recent years and are popular among employers and employees alike. BrightPay Connect, the cloud add-on to BrightPay Payroll Software, includes one and your clients will immediately gain extra value from it. Their employees can book their annual leave through the employee app, view confidential documents, and use it to view their payslips. From a marketing perspective, an employee app can also have multiple benefits. The extra value if offers can encourage customer loyalty, and its frequent use by clients and their employees can increase awareness of your business.

2. Offer clients instant access to reports

Similar to the goal above, this is a simple and achievable step that you can take to improve your payroll services. By using BrightPay Connect, you can offer your clients access to payroll reports whenever they like. This can be more convenient for your clients and can reduce the amount of back-and-forth communication between you and the client.
Once you finalise payroll on BrightPay Payroll Software, the report will automatically become available for the client to view via their BrightPay Connect self-service portal. Your clients will also be able to use the portal to access a number of preprogramed reports, as well as any other payroll reports which have been set up and saved on the payroll application.

3. Spend less time on manual entry

By setting this goal you can reduce the overall time you spend on delivering your payroll services. How can you go about this? First, decide where you want to reduce manual entry. For example, your payroll journal is a good place to start. By using a payroll software which is integrated with the accounting software you use, you can send your payroll journal directly to it. This means you no longer need to spend time on double entry and manually copying figures from your payroll software into your general ledger.

4. Process payroll for multiple clients at once

This goal goes back to your aim of spending less time on payroll. Not all payroll software has batch processing, but one that does is BrightPay. This feature allows you to complete a number of tasks for multiple clients at once. You can batch finalise open pay periods, batch send outstanding RTI and CIS submissions to HRMC, and batch check for coding notices. This can end up saving you a huge amount of time, especially if you have a lot of single director clients whose payroll doesn’t change from month to month. 

5. Review your GDPR compliance

It’s always advisable to review your compliance with GDPR and ensure you’re keeping your client’s payroll data secure. By keeping on top of this, you can assure clients that security is a priority for your practice. Make sure the data you collect is the minimum amount required and remember to provide your clients and their employees access to their personal information. Again, an employee app can help with this. Using BrightPay Connect, employees can view and update their personal information, whenever they like.

Discover more:

Now that you’ve decided on what steps you can take to improve your payroll services, make sure you have the right payroll software and employee app to support you. Book a demo today to discover more about BrightPay and BrightPay Connect. BrightPay also offers a 60-day free trial of its payroll software, an ideal way to test out the software to see if it’s the right fit for your business. The free trial version has full functionality with no limitations on any of the features.

 

 

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Posted byÁine CourtneyinBrightPay ConnectPayrollPayroll Software


Nov 2021

16

What to include on a payslip and how they should be shared with employees

 By law, employers must provide all employees with a payslip for each pay period. As well as giving employees a rundown of their earnings and any deductions there might be to their pay, payslips may be required as proof of income when applying for a mortgage or other loans. Payslips should be provided to employees either before or on the day they receive payment and are usually generated within the payroll software. According to ACAS, payslips must include:

  • Total pay before deductions
  • Total pay after deductions
  • Amounts of any variable or fixed deductions
  • A breakdown of how the wages will be paid if more than one payment method is used

Below is an example of information you may find on a payslip:

How should payslips be shared with employees?

  • Employees’ payslips should be provided to them as at least one of the following:
  • A hard copy
  • Attached in an email
  • An online copy

Giving employees a printed copy of their payslip is becoming less common. As well as the fact many businesses are digitising their paper processes, a payslip contains a lot of sensitive employee information, and a printed payslip could easily fall into the wrong hands. When emailing payslips, it is important that the payslip is password protected. More and more businesses are choosing to opt for sharing payslips with employees online. Not only do they save on paper on ink, but they are also more secure and can be easily retrieved when needed.

How can I provide employees with online payslips?

Some payroll software providers include an option to share employees' payslips through an online portal. BrightPay payroll software has a cloud add-on, BrightPay Connect, which includes an employee self-service mobile app where employees can view and download all new and historic payslips. Once a payslip becomes available, the employee will receive a push notification on their phone. If they do not have access to the app, they can also access their employee portal online from any device.

Sharing employees' payslips through an online portal such as BrightPay Connect is the best way to avoid payslip data breaches and insure you are in compliance with UK data protection laws. It also means that employees will always have access to all their past payslips and won’t need to come to their employer to request them.

Can you produce payslips using Basic PAYE tools?

You can use Basic PAYE tools (BPT) to produce payslips for your employees. However, the payslips produced will not include all the details which you are required to provide by law. By using a payroll software such as BrightPay, the payslips produced will contain all the information required by law, while also being customizable with the option of including additional information.

To find out more about how you can share payslips with employees online, book a free online demo of BrightPay Connect today.

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Posted byElaine CarrollinBrightPay ConnectPayrollPayroll Software


Oct 2021

20

Payroll client platforms are the way of the future

Payroll bureaus have more choice than ever when it comes to which cloud portals to use. Understandably, it can be hard to see the wood for the trees when looking for the right payroll software for you and your clients. But choosing the right cloud client product you can make a world of difference to the payroll service you offer your clients, and the value they enjoy as a result.

The option of BrightPay Connect can enhance and improve your client relationship by automating many of the daily payroll administration tasks. With the introduction of any new service, accountants and bureaus should focus on what benefits BrightPay Connect can bring to your clients. We’ve compiled a list of the payroll, HR and cloud benefits of choosing BrightPay Connect.

BrightPay Connect Benefits For Bureaus

1. Cost-Effectiveness

Who doesn’t like a product that saves time, effort and money? Not only is BrightPay Connect the best way for bureaus to modernise payroll and access multiple clients from one platform, but it’s also very cost-effective. This means you can potentially pass the savings along to your clients for an even better value payroll service.

2. Multi-Company Platform

Juggling several clients at once, no matter what industry you’re in, is no mean feat. BrightPay Connect makes it easier than ever thanks to its automatically synchronized system that enables you to see all of your clients’ payroll summaries in one place.

3. Client Dashboard

Oftentimes clients will still play a significant role in their payroll process. In particular, clients like to be able to see their payroll information easily without having to request it from their payroll bureau and wait for it to be sent over. With BrightPay Connect, clients can easily log-on and view payroll reports, see updated data, receive notifications, view employee payslips, access the annual leave calendar and check on progress.

4. Client Entry Feature

With BrightPay Connect, payroll bureaus will have the ability to send a request to clients to upload their employee hours. Clients can enter the payroll data or upload a CSV file. The information included in the Payroll Entry Request (payments, additions, deductions and new starters) will seamlessly flow through to the bureau’s portal, ready for payroll processing.

5. Client Approval

If your clients want to be able to review and approve payroll before it’s finalised, the client approval feature allows them to do just that. You simply send them their payroll summary which they can approve or reject. When the client gives it the go-ahead, move forward with finalising the payroll, secure in the knowledge that the information included is 100% accurate and everyone’s happy.

6. Automatic Cloud Backup

Data security is a top priority for all bureaus and accountants. With BrightPay Connect’s cloud backup feature, you can rest easy knowing that your clients’ payroll data is in safe hands. The system backs up automatically every 15 minutes, as well as when a file is closed. If a mistake is made you can easily check through the backup history to restore an earlier, mistake-free version.

7. Branding Abilities

BrightPay Connect allows you to add your bureau’s own branding. This includes your contact details, company name and logo. The branding facility enhances the service you provide your clients and helps to promote your company and grow your business.

8. Better Reports

Payroll reports are an important part of any bureau’s service. With BrightPay Connect, you can make sure your reporting is as comprehensive and user-friendly as possible. Any reports that are set up on your payroll software are available to clients to access online. Additionally, your clients will be able to view reports and download them as a PDF or as a CSV file.

9. HMRC Payments

Clients can check what HMRC payments are due and paid, as well as your P30 reports which break everything down.

10. Annual Leave Management

BrightPay Connect isn’t just about payroll. It also includes some really helpful HR features that allow for annual leave management - both from the employers perspective and the employees. Employees can view their leave balance and request leave. Employers can approve or deny leave requests and view the company-wide leave calendar. And the best thing about this? Once a leave request has been approved it automatically syncs with the payroll software so everyone is getting paid the right amount.

11. Employee Self-Service

The clever and user-friendly employee dashboard allows your clients’ employees to view their P60, P45, or P11Ds in addition to their payslips and other payroll information. They can also download these files as PDFs and print them. On top of all of this, employees can access their annual leave dashboard too.

12. Employee Smartphone & Tablet App

Unlike some other payroll products out there, BrightPay Connect has an Android/iOS employee application compatible with smartphones and tablets. The benefit of this payroll app is in how it allows client employees to access all of their payroll and annual leave information mentioned above, anytime and anywhere at the tap of a finger.

13. Multiple User Functionality

One of the most unique features of BrightPay Connect is how it allows both bureaus and employers to add as many users as they like, with various access tiers. This means that some users can only view HR documents and approve employee leave requests, others can access payroll information, while others have the ability to view employers and employees that have been marked as confidential. Who has what access permission is up to you. This really allows bureaus and their clients to cater the system to their needs for a truly bespoke payroll process.

Book a demo of BrightPay Connect to see how you can help your clients with a new and improved payroll service offering.

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Posted bySarah TyrrellinBrightPay Connect


Sep 2021

24

Harness the power of phone notifications for employee communications

Push notifications are 7 times more likely to be opened than an email. This high ‘open rate’ has meant marketers have been utilising them as an important communication tool for a number of years. Now, employers and HR departments are examining how this marketing trend can be used to engage employees.

What are push notifications?

Recent research carried out in the UK has shown that 25% of smartphone users have between 11 and 20 apps on their phone, and 24% have 31 or more. With potentially dozens of apps on a user’s smartphone, it has become increasingly difficult to engage them.

Push notifications are short messages or alerts sent by an app or website to a user’s phone or desktop in real-time. They ‘pop-up’ on the screen, prompting the user to take some action. The messages can be personalised and can contain images, GIFs or video. They don’t deliver the primary message, but rather give an instruction to the user. The notifications are very effective; they engage users and encourage action.

How can employers use them?

Employers and HR departments can use push notifications to send important information to employees, anytime and anywhere. For example, BrightPay Connect customers commonly use the push notifications feature to notify employees of their latest payslip, Health & Safety updates, changes to the employee handbook, and even to direct them to the latest company newsletter.

How does BrightPay Connect harness the power of push notifications?

BrightPay Connect is an optional cloud add-on that works with BrightPay’s desktop payroll software. It is primarily focused on improving payroll workflows by automating tasks to save a business significant time, but its functionality also offers employers a ready-to-go, easy-to-use HR software solution.

With BrightPay Connect, employers and employees have their own self-service app which can be accessed by a web browser or by the app. Using the calendar feature on the app, employees can easily manage their annual leave, view how much they’ve already taken, how much is left, and can make leave requests, which are sent to their manager. The push notification then alerts employees of whether or not their request for leave has been approved.

Notifying employees of important changes:

The push notification is used to alert individuals, teams, or the whole company that a new document has been shared to their self-service portal. The HR team can share with an employee their contract of employment, their performance review, training records and other confidential information. To the wider company, they can share the company handbook and return-to-work procedures including the company’s social distancing and COVID-19 policies.

Additionally, the app’s activity log allows managers and HR to keep track of who has viewed documents and who has not. This can be significantly helpful to employers who are legally required to provide employees with certain documents.

Push notifications can be used to help ensure important messages are not missed. With overflowing inboxes, employees are more likely to click on these alerts and remain updated on any company news.

To learn more about BrightPay Connect and how it can help your business, book a demo to speak to a member of our team.

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Posted byÁine CourtneyinBrightPay Connect


May 2021

18

The importance of automated backups

Gather round the fire young payroll processors and let me tell you a tale of terror. The year is 2021, you’ve been in lockdown and working from home for the past year. All of your important work is stored on your trusty laptop. Not only that, but you’ve been processing payroll for a client who employs 20 people...and it’s payday. All of a sudden BAM! Your coffee cup knocks over and spills all over your laptop and the screen goes blank. It won’t switch back on. All your data has been lost. Did I mention its payday?!! Come back, stop screaming! It’s only a story!

But here’s the thing, it’s not a story. These accidents happen literally all the time and all the more so since we’ve been working from home with pets, children and other halves who have no respect for personal boundaries. In my case, my cat was trying to catch a fly and knocked my coffee cup over (yes really) but I’m sure everyone has their own story of misfortune to tell.

But accidents aren’t the only way in which your data can be permanently lost. Pretty soon we’ll returning to our offices again and with that comes the perils of the workplace such as:

  • Your office could be physically broken into and your equipment stolen.
  • You could lose your laptop by accidentally leaving it on, say, the tube.
  • There’s a fire or property damage and your computers are beyond repair.
  • You are a victim of cybercrime where your computer is infected with ransomware or other harmful viruses.

Luckily there is a simple way to avoid the terror of losing all of your precious work and payroll data and it’s - yup you’ve guessed it - backing up your data.

Now, some of you may be manually backing up your data and that’s great. But there is a much easier way. BrightPay Payroll Software offers an add-on called BrightPay Connect that automatically, yes automatically, does this for you every time you run your payroll or make any changes to it. Any work you do gets automatically synchronised to the cloud.

Cloud back-up with BrightPay Connect

Let’s talk about the cloud. It gets a bad rap sometimes and people seem to be a little tentative about it. But in actual fact it is an absolute ideal information storage space. It’s also easily accessible, remotely accessible and quickly accessible no matter where in the world you are (dependent on WiFi). So if you have any problems or lose any of your payroll data you can literally pluck it out of the sky and restore it to your computer.

Not only that, but BrightPay Connect maintains a chronological history of your backups so you can restore or download any of the backups at any time, whether it’s to a PC or a Mac. You can also backup onto your existing computer or simply download a backup to a brand new computer that hasn’t been destroyed by coffee, enabling you to get up and running right where you left off, no matter where you are.

So basically a secure, encrypted software that automatically stores your data in the cloud, making it easily and remotely accessible? Yes please - you’d be mad not to! And you don’t have to get rid of your cat either. For more information about BrightPay Connect, book a 20-minute demo that goes over all of the additional functionalities.

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Posted byAoibheann ByrneinBrightPay Connect


Feb 2021

8

Two Factor Authentication Explained

As security is a large concern for many businesses nowadays as data breaches are a threat to all entities, Two Factor Authentication can now be enabled as a feature for users of BrightPay Connect. Two Factor Authentication is a second layer of protection to re-confirm the identity for users logging into Connect through an internet browser or through BrightPay. This improves security, protects against fraud and lowers the risk of data breaches as users can access sensitive employer and employee data in Connect with the increased security layer.

BrightPay Connect is an optional cloud add-on feature that works with BrightPay. BrightPay Connect provides a secure, automated and user-friendly way to backup and a self-service dashboard to both accountants and employers so they can access payslips, payroll reports, amounts due to HMRC, annual leave requests and employee contact details.

How it works

If Two Factor Authentication is enabled for a Connect account, when any user on the Connect account tries to sign into Connect via their internet browser here or through BrightPay, they will be asked to enter in a security code that needs to be sent to them. The user can select to have the security code to be sent by email or by text to the user. 

Once the user receives the security code the user enters this in the 'verify code' field and selects 'Verify Code'. The user will only be able to access the security code if they have access to the email account or mobile device. The random generated 6 digit security code will expire after fifteen minutes so a new code will have to be sent if the code is not used in the time limit. 

This Two Factor Authentication uses a second security measure of identification ensuring the user is the correct user when logging into Connect. It adds an additional layer of security to an already secure hosted platform and gives the user more reassurance that their payroll data is safer and more secure.

To Enable this option in Connect when you are logged in > Go to 'Settings' > Go to 'Two Factor Authentication' > Tick the box > 'Save Changes'.

 

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Posted byDebbie ClarkeinBrightPay Connect


Jan 2021

29

10 Benefits of using a Cloud Payroll Portal to Manage Employees Annual Leave

For employers, managers and HR departments, the task of handling your employees’ time-off requests can often feel more complicated than it needs to be. When requests are submitted manually or when the protocol on how requests should be made is unclear, it can often lead to problems. Delays in processing, lost requests or conflict over which employee is more entitled when there are overlapping requests are just some of the headaches that employers may have to endure.

COVID-19 has created many new challenges for organisations processing their employees’ annual leave entitlements. As more people are now working remotely, it is likely that organisations’ annual leave request conventions are no longer adequate.

Although we know that it is not always possible to keep everyone happy, having a leave request system in place that is transparent, fair and convenient can make life a lot easier for employers and management, while at the same time boosting employee morale.

An online solution that synchronizes with your payroll software

BrightPay Connect is an online, self-service solution that allows employees to request leave wherever or whenever suits them; be it from their desk or even in their own time through the BrightPay Connect mobile or tablet app. BrightPay Connect is an optional cloud add-on that works alongside BrightPay Payroll. Once a request for leave has been made, the relevant manager will receive a notification on their own BrightPay Connect dashboard. From the dashboard, employers can either approve or deny the leave request. Below, we’ve listed ten benefits of using BrightPay Connect to manage your staff’s annual leave.

  1. Through your dashboard, you can view a real time, company-wide calendar. Here, at a glance, you can see which employees are on leave, when they are on leave (employees can choose full days, half-days or even by the hour, if set up to do so) and the type of leave (e.g., sick, paid, unpaid, parental).

  2. The relevant manager will receive a push notification when a new leave request has been made. From the notification box they can then either accept or deny the request, making request approvals quick and easy. 

  3. Cloud integration means any approved leave requests will flow directly back to your BrightPay payroll software on your PC or Mac. This saves you time and cuts down on errors when entering employees leave for payroll processing. 

  4. Through the app, employees can view how much leave they have remaining which reduces the back and forth between employees and management/HR regarding how many days leave they have left. 

  5. You have the ability to grant access to your accountant, bookkeeper or selected colleagues. This means that in your absence you can rest assured any annual leave requests are being taken care of. There is also a full audit trail of leave that has been requested and who has dealt with that request.

  6. The calendar on your employer dashboard draws attention to employees whose absenteeism might otherwise go unnoticed. Likewise, the employee dashboard draws attention to the employee’s own absenteeism. Having past sick days visible to employees has been shown to reduce the employee’s overall sick days taken. 

  7. The employer has the ability to mark off any mandatory leave days for employees so there is transparency around which days must be taken as holidays. 

  8. If your leave approval works on a first come, first serve basis, by using BrightPay Connect you cut out any confusion over who requested the leave first. 

  9. Employees also reap the benefits of using a cloud payroll portal. Giving the employees the ability to request leave wherever and whenever they want gives them a sense of control and in turn feel more organised and less stressed. Researchers at the University of Birmingham found that when employees have more autonomy in the workplace this can increase employee motivation, job satisfaction and overall well-being. 

  10. Nowadays, many people either do not have or rarely use a desktop computer at home. Therefore, being able to access the BrightPay Connect app through your smartphone or tablet makes a significant difference for employees. The employee payroll and HR smartphone app is available for free on any Android or iOS device.

Book an online demo today to discover more about BrightPay Connect and the many other ways it can benefit your business.

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Posted byElaine CarrollinBrightPay ConnectEmployee Self Service