The payroll landscape has changed significantly in recent years, not just because of RTI and auto enrolment, but also because of online client platforms. The relationship between the client and the payroll professional is no longer one-directional. Payroll services can - and should - be a team effort.
Join BrightPay’s Rachel Hynes and Ian Jenkinson as they take you through how cloud innovation can streamline, automate and delegate day-to-day tasks such as payslip distribution, entering the client's payroll data and backing up your payroll. That’s more time to focus on the essentials and provide better service.
Be ready to offer a new level of payroll and HR-related services by embracing automation and cloud flexibility for you, your clients and their employees. Register for this free CPD accredited webinar now to see how you can become more efficient by implementing new cloud technologies.
Can’t make it? Register for the webinar anyway and we will send you the on-demand recording when it’s ready.
Join BrightPay for our series of free CPD accredited webinars where we look at how cloud innovation is transforming the future of payroll services. More upcoming webinars include:
According to Office for National Statistics figures, wage growth has risen to 3.6% in the year to May 2019, outpacing inflation since March 2018. While unfortunately we don’t have a crystal ball to predict how long this will last, we know something for certain: the National Minimum Wage (NMW) and National Living Wage (NLW) will continue to change every year.
Tracking employee hourly rates depending on their circumstances might seem complicated, but it doesn’t have to be. Here at BrightPay, we are constantly working to provide you with a platform that makes payroll and amendments easy. In this short guide, we have summarised all the key information and steps to make changes to the NMW and NLW on BrightPay.
The hourly rate for the minimum wage depends on an employee's age and whether they are an apprentice:
The rates for the National Living Wage and the National Minimum Wage change every April and are currently:
|Category of worker||Hourly rate|
|Aged 25 and over (National Living Wage rate)||£8.21|
|Aged 21 to 24 inclusive||£7.70|
|Aged 18 to 20 inclusive||£6.15|
|Aged under 18 (but above compulsory school leaving age)||£4.35|
|Apprentices aged under 19||£3.90|
|Apprentices aged 19 and over, but in the first year of their apprenticeship||£3.90|
BrightPay can track all employee hourly rates depending on their circumstances. That is including all the cases above, as well as the London Living Wage, and they can also be marked as not eligible.
You can use BrightPay to determine if an employee is receiving the National Minimum Wage, which is automatically calculated for hourly paid employees.
Once the number of hours worked for a pay period is entered, the payroll software will use the rest of data available about the employee, such as their age, hours worked in period and minimum wage profile to calculate how the hourly rate used compares to the minimum hourly rate, and alert the user if it falls below the relevant minimum wage.
The process is simple for most employees, but you might be wondering about non-hourly employees. The good news is that on BrightPay you will also find a Minimum Wage Report feature that allows you to enter/confirm the number of hours worked for each employee and generate a report that confirms who is above or below the minimum wage. Easy, isn’t it?
If an employee's wage is below the National Minimum/Living Wage, BrightPay will flag it with a yellow status bar within 'Payroll' – or you can choose to hide this notification if you prefer.
When the Minimum Wage changes, you can amend the global hourly rates automatically. Hourly rates can also be set up at the employer level in BrightPay from the 'Employer' tab, selecting 'Hourly Rates'. Once the hourly rate has been determined, the changes will automatically be applied to all employees assigned to that hourly rate.
Accounting and payroll processing is best left to the experts. That’s always been true - and it remains true. The steady hand of a seasoned accountant or payroll professional is a powerful commodity that can’t be replaced by software.
But as much as things have stayed the same, other things have changed, too. The relationship between client and professional is no longer one-directional. What software has created is a new collaborative framework in which the payroll professional can thrive.
Payroll services can - and should - be a team effort. Gone are the days of payroll bureaus continuously slogging through manual processes, and the frustration of clients who need to approach their payroll services provider with every minor tweak.
In its place is software with cloud integration that envelops the day-to-day tasks like annual leave management, payslip distribution and backing up your payroll. That’s more time to focus on the essentials and provide better service.
Software can never replace the core professionalism of a payroll professional, but it can supplement it in many ingenious ways. Through self-service, through apps, through cloud backup: payroll software is about making your life easier.
You do the hard work, you get the credit, while your software hums along quietly in the background, automating and simplifying the repetitive aspects of the job and keeping you compliant.
Download our free guide where we discuss six exciting ways client cloud platforms have transformed payroll services. Not in the distant or even medium-term future: now. Here’s how cloud integration can help you today.
After winning ‘Payroll Software of the Year’ at last years’ Accounting Excellence Awards, the BrightPay team are delighted to be shortlisted in the payroll software category again this year. The winner is decided by a public vote held by AccountingWEB, whereby members are asked to rate the software systems that they use to determine the best products on the market.
In recent months, BrightPay carried out a customer survey and we were happy to discover that we have maintained our 99% customer satisfaction rate. Recent comments from some of our happy customers include:
Over the past year, our team of developers have been working hard to make BrightPay better than ever. We have added many new features to help our customers manage their payroll processing more efficiently.
Book an online demo today to find out more about our new features. You can also have a look at our Accounting Web Product Showcase where Ann Tighe from BrightPay shows AccountingWEB’s head of insight John Stokdyk some of the features that enable accountants to save time and boost efficiency.
Best of luck to all of the software providers who have been shortlisted for an Accounting Excellence Award.
The ability for employees to view and edit their own data is one of the most important advancements of HR in recent years. Providing employees with remote access to view personal information is also a best practice recommendation of the GDPR. It's obviously true that employees have a lot to gain from a self-service system, but what about HR personnel, managers and everyone else involved in the payroll and HR process? They benefit too!
Britain is currently like a cat that waits at the door crying to be let out but once the door is open, decides it doesn’t want to leave anymore. But never mind all these bigwigs in Westminster saying how this will affect that and so on; today I want to talk about what Brexit means for the unsung heroes of HR, in particular, payroll. How will leaving the EU affect their everyday work life? We have put together four key areas to note.
There’s a lot of talk these days about ‘customer-centricity’, in particular integrating your clients into the processes that serve them. The internet makes it easy for clients to help themselves because they can access specific functionality that isn’t confined to a single location or computer. Download our free guide where we discuss DIY payroll and more ways that innovation is improving payroll as a service.
The BrightPay team were back at Accountex again this year for our fifth year in a row. It was great to meet with so many existing customers and new customers and get to speak with them face-to-face. Don’t miss out - if you didn’t attend, make sure to book a demo and download our brochure today to find out about our newest features.
18 months ago, the book “What’s next for accountants” stayed at Number 1 on Amazon for three weeks, and was hailed by accountants and gurus across the world as a “must read”. We have persuaded the author (Shane Lukas) to celebrate the 20th anniversary of his business by giving you three ground-breaking gifts.
Our new User Management feature for BrightPay Connect makes it more seamless and quicker for users to be set up or amended. It offers the option to select permissions for multiple employers at one time for a standard user. There is also a new permission to allow standard users to connect and synchronise employers from BrightPay to Connect and a new feature to mark an employer as confidential.
Yes, that’s right folks, on May 25th of this year our beloved GDPR turns 1 year old! *dries eyes* - they grow up so fast. We all know that GDPR has been a resounding success but we also know that, like all 1 year olds, there's been some teething problems. So let’s take a look back through our photo album of the past year and see how our little trooper has fared over its first year.
It’s predicted that by 2020, the global workforce would be dominated by millennials and generation X. That means by next year, over 70% of the global workforce will be under the age of 40. A younger workforce presents knock-on effects for the entire business. As an employer, you need to adapt to meet the expectations of this new generation of employees; they’re very different from the workforce that preceded them.
BrightPay employer data files can be stored on a shared network drive or cloud drive to be accessed by multiple PCs or Macs. The BrightPay software application must be installed on each individual PC or Mac you wish to use to access the shared location. A single BrightPay licence allows for up to ten installations.
The CIPP unveiled their latest “Future of Payroll Report” (2019) for the second year running and surprisingly, it’s not a total snoozefest! The report acknowledges that whilst payroll software and technology make things easier, the number of enquiries does not decrease and payroll departments need to be on the ball to be in a position to answer these queries effectively.
It’s predicted that by 2020, the global workforce would be dominated by millennials (35%) and generation X (35%). That means by next year, over 70% of the global workforce will be under the age of 40. A younger workforce presents knock-on effects for the entire business. As an employer, you need to adapt to meet the expectations of this new generation of employees; they’re very different from the workforce that preceded them. Having grown up using the internet as second nature, these young employees are true digital natives and have never known a world without it.
Take, for instance, payroll. With payment technologies evolving, millennials have become some of the fastest adopters of mobile and digital payments. Their influence on mobile payroll adoption cannot be ignored. The simple fact is these new generation employees don’t do paper forms. They are increasingly looking for digital options to access payslips and apply for annual leave.
In recent years, employees are using holiday time differently than previous generations, with the average leave duration reduced to just 2.34 days. This alone creates new challenges for payroll and HR managers. Shorter, more frequent bursts of annual leave tend to be requested last minute rather than planned in advance. It is important for employers and HR personnel to be able to quickly review and approve leave requests.
Mobile payroll solutions, such as BrightPay Connect, are an ideal way to improve the efficiency of your business, especially as new generation workers continue to integrate smartphones into every aspect of business operations.
As an employer, adopting these few features favoured by younger workers, along with the additional employer benefits (such as an automatic cloud backup of payroll data and instant access to payroll reports), you are guaranteed to improve the efficiency of your business and payroll processing.
Book a demo today to find out how you can benefit from BrightPay Connect.
As a concept, self-service is nothing new. From paying at the supermarket self-service checkouts to online banking, consumers don’t want to have to wait for assistance if they know they can get it themselves. It’s no different in the workplace. With a self-service system, employees can download payslips, request annual leave, look at policies and HR documents and update personal information - all without once contacting HR personnel.
BrightPay now includes direct API integration with Sage One, Xero and Quickbooks Online. With this direct integration, users will be able to directly send the payroll journal to the accounting package from within BrightPay. This accounts software integration eliminates the need to export CSV files from the payroll software and import them into the accounting system, saving time and reducing the risk of errors.
BrightPay Connect is better than ever before. Bureau customers now have the ability to send requests to clients through BrightPay Connect’s secure portal. Requests can be sent to get client approval of the payroll summary before the payroll is finalised or to ask clients to upload their employees’ timesheets and payments, known as Client Payroll Entry.
The release includes exciting new features to make your payroll journey easier and less time consuming, including:
It's currently a busy time for our customer support and phone lines with the 2018/19 tax year coming to an end and the new tax year commencing. We have updated our FAQs to include the top 10 questions that we get asked. You can also search our online support documents before getting in touch. You may get the answer to your query so much more quickly!
In the six years since BrightPay was launched, a new wave of payroll innovation and cloud access has completely remoulded the sector, from onerous, manual input into a low effort, dynamic and automated service offering. Download our free guide for payroll bureaus where we look at four specific areas where cloud innovation is already impacting the future of payroll.
When it comes to being GDPR compliant, you might think that you only need to password protect all the payroll reports and payslips. There is nothing in the GDPR legislation that states it is no longer permissible to email payslips, that doesn’t mean you can email payslips without protecting the information you send. There is a strict process that needs to be followed.
It’s that time of year again where accountants, bookkeepers, practice managers and finance directors are preparing to travel from all over the UK to Accountex. Discover the latest technical tools from over 250 exhibitors that could help you run your practice more efficiently and productively. After winning Payroll Software of the Year 2018 at the Accounting Excellence awards, the BrightPay team are back with a bang this year, our fifth year in a row.
Minimum auto enrolment contribution rates faced further increases on 6th April 2019, with the total minimum contribution rate now at 8%. Employers are now required to contribute a minimum of 3%. Employees need to contribute the remaining 5%. Find out more about the various scenarios that can occur and how to handle them in BrightPay.
As a concept, self-service is nothing new. From paying at the supermarket self-service checkouts to online banking, consumers don’t want to have to wait for something if they know they can get it themselves. It’s no different in the workplace.
An employee self-service is the ultimate tool whereby employees can login from anywhere to view their employment and pay related information. With a self-service system, employees can download payslips, request annual leave, look at policies and HR documents and update personal information - all without once contacting HR personnel.
Today’s employees are accustomed to having information readily available. An employee portal can help fulfil that expectation with the added benefit of creating workflow efficiencies. The employee self-service portal eliminates the burden of sending payslips, updating personal information, approving annual leave requests and answering leave balance enquiries for the payroll department.
Managers and HR personnel will save administrative hours and frustration on a daily basis when no longer faced with working through these monotonous and time-consuming tasks.
The former way of managing employee data is fast becoming outdated. What was once considered normal in the past is no longer considered normal anymore. Today, the new normal is to implement an employee self-service system whereby workflows are streamlined, with added benefits for both employees and employers.
Book a demo today to find out how BrightPay Connect can transform your business.
When it comes to being GDPR-compliant in a payroll bureau, you might think that you only need to password protect all the payroll reports and payslips. There is nothing in the GDPR legislation that states it is no longer permissible to email payslips, that doesn’t mean you can email payslips without protecting the information you send. There is a strict process that needs to be followed.
If you choose to email payslips, you need to ensure that they are all password protected and sent directly to the employee’s chosen email address. It is very important that a unique password is used for each employee, as using the same password is for all employees could be considered a breach of GDPR. Once they are sent, then the payslips need to be deleted from the server of your payroll software provider.
But sharing the information securely is not the only thing that you need to do to make sure that you are GDPR compliant. Making sure you put all the necessary steps in place to avoid cyber attacks, keeping secure copies of the data in case of theft, fire or damage to the computers and providing employees with a way to easily update the information their employer holds about them are other important GDPR requirements.
Putting a system in place that takes into account all these requirements can be time consuming. Instead, secure portals can simplify the payroll process and offer the most secure environment to protect the employees’ information. Secure portals offer the maximum level of security and compliance with GDPR and make the payroll process much easier since they automate payslip distribution and eliminate the need to email payroll reports each pay period.
Besides the ability to securely send and store payslips and other sensitive payroll documents, self-service portals also have other advantages such as providing employers and employees with an easy way of remotely accessing information. Additionally, self-service portals make it easy for employees to request leave, keep track of their personal information and update it when necessary, and they also keep a secure backup of all the payroll records.
Self-service portals does not only make GDPR processes much easier, they also eliminate the risk of being fined up to €20 million or 4% of annual turnover of the previous year, whichever is higher. BrightPay Connect automatically backs up payroll data every 15 minutes when the payroll is open, and again when you close down the employer file and all the backups are available to be downloaded and restored if necessary.
This means that the portal always keeps a secure copy of the payroll files in the cloud, protecting the data in case of cyber attacks and making it possible to restore it should something happen to the physical equipment, such as any damage to the computers.
GDPR specifies that individuals have a right to have inaccurate personal data rectified, or completed if necessary. The BrightPay Connect portal makes all the personal data held by their employer visible to the employee, who can easily edit approve leave requests and update contact details for employees.
When the employee information is incomplete or inaccurate, for instance, should their phone number or postal address change, employees can easily update their details from the portal, which they can access 24/7 from any device, such as PCs, Macs, tablets or even their smartphone via the employee smartphone app.
To be GDPR compliant, all the payslip information should only be available to payroll processors, only when it is strictly necessary for processing the payroll. With BrightPay Connect, users can be set up so that they only have access to the information needed to complete their assigned tasks.
Stay GDPR compliant with BrightPay Connect. Book a demo to find out more.
The ability for employees to view and edit their own data is one of the most important advancements of HR in recent years. Providing employees with remote access to view personal information held is also a best practice recommendation of the GDPR. It's obviously true that employees have a lot to gain from a self-service system, such as BrightPay Connect. The option to view and manage their data online provides a source of independence, power and control.
But what about HR personnel, managers and everyone else involved in the payroll and HR process? They benefit too! For administrators, it's a way of delegating the workload that would otherwise be handled solely by them. Implementing an employee self-service system is a way to re-distribute various tasks and bring it to the employee’s level.
On the surface, an employee self-service system seems designed simply to relieve a bit of pressure on your HR department. But the benefits to the business go much deeper than that. Some employee self-service systems also have the following benefits:
If your HR and payroll administrators spend a lot of time printing payslips, managing annual leave or responding to employee requests, consider how an employee self-service system could help your business.
When implemented successfully, a company may see immediate increases in productivity and efficiency. Managers and HR personnel will save labour hours and frustration on a daily basis, and instead have more time to concentrate on more important tasks.
Book a demo today to find out how BrightPay Connect can transform your business.