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Annual Leave Entitlement Methods in BrightPay

The following Annual Leave Entitlement Methods are available in BrightPay:

set number of annual leave days
accrued by number of working days
accrued by number of hours worked (set hours per day, excluding overtime)
accrued by number of hours worked (set hours per day, including overtime)
accrued by number of hours worked (irregular hours, excluding overtime)
accrued by number of hours worked (irregular hours, including overtime)

An employee's annual leave entitlement method can be set within the Employment section of their employee record:

Set number of annual leave days per year

This method allows an employee a set number of annual leave days without any recognition of time worked
The total number of days allowed by the employer for the annual leave year is entered when setting up the employee record - this can be amended at any time
The employee calendar will show a full entitlement to the set number of days (for example 28 days) from the start of the annual leave year without pro-rata, any dependence on time worked and regardless of working days

Accrued by number of working days

This method is based on the number of days worked per week by the employee
Current statutory holiday entitlement is used as the basis of the leave calculation. For example, an employee works 3 days a week. Their leave is calculated by multiplying 3 by 5.6, which equates to an entitlement of 16.8 days of annual paid leave

Accrued by number of hours worked (set hours per day, excluding overtime)

This method will accrue annual leave entitlement by applying 12.07% to hours worked (excluding hours marked as overtime hours)*
The employee's pay must be entered by the hour
The number of hours worked per pay period (excluding overtime hours) is used as the basis of the leave calculation.
The employee’s record must show the correct typical hours worked per day in order to convert the accrued hourly entitlement into the equivalent daily leave entitlement

*BrightPay recognises that in some circumstances, particularly for part year workers or employees on zero-hour contracts, the 12.07% calculation method may be unreliable. Users are advised to refer to HMRC guidance for further guidance

Accrued by number of hours worked (set hours per day, including overtime)

This method will accrue annual leave entitlement by applying 12.07% to hours worked (including hours marked as overtime hours)*
The employee's pay must be entered by the hour
The number of hours worked per pay period (including overtime hours) is used as the basis of the leave calculation.
The employee’s record must show the correct typical hours worked per day in order to convert the accrued hourly entitlement into the equivalent daily leave entitlement

Accrued by number of hours worked (irregular hours, excluding overtime)

This method will accrue annual leave entitlement by applying 12.07% to hours worked (excluding hours marked as overtime)*
The employee's pay must be entered by the hour
The number of hours entered per pay period (excluding overtime hours) is used as the basis of the leave calculation

Accrued by number of hours worked (irregular hours, including overtime)

This method will accrue annual leave entitlement by applying 12.07% to hours worked (including hours marked as overtime)*
The employee's pay must be entered by the hour
The number of hours entered per pay period (including overtime hours) is used as the basis of the leave calculation

Viewing/Printing an Employee's Annual Leave Entitlement

To view/ print a detailed breakdown of an employee's annual leave entitlement at a particular date, select the date required on the employee's calendar and click the 'Edit' button on the right hand side of the screen:

A detailed breakdown of the employee's annual leave entitlement will be displayed on screen:

to print a copy of this, click 'Print' on the toolbar
to export to PDF, click 'Export' on the toolbar
to subsequently view or print annual leave entitlement summaries for more than employee, this can be done by clicking 'Multiple Employees' on the toolbar