In this tutorial we will demonstrate how to enter Ordinary Statutory Paternity Leave after a baby is born and apply Ordinary Statutory Paternity Pay for an employee.
Firstly, select ‘Payroll’ followed by the employee’s name on the left to access their payslip
Under ‘Statutory Pay’, click the ‘Calendar’ button and on the employee’s calendar, select the baby’s expected birth date
Click the ‘Parenting Leave’ option at the bottom right of the screen and choose ‘Ordinary Paternity Leave’ from the list
On the Ordinary Paternity Leave screen, complete the Dates section accordingly and select the employee’s length of leave from the drop down menu. The expected week of childbirth and qualifying week will automatically be calculated.
Under the ‘Payment, Entitlement & Calculation’ section, select the payment method you would like to apply for the employee’s OSPP – either according to statutory pay weeks or by aligning to the employee’s pay period.
Bright Pay will automatically calculate the employee’s average weekly earnings to determine whether the employee is entitled to OSPP. However should you wish to override this automatic calculation, simply untick the box provided and manually enter the employee’s average weekly earnings.
To retain the information entered, click ‘Save’. The employee’s calendar will automatically be updated with their ordinary paternity leave.
Press ‘Close’ to return to the employee’s payslip. Bright Pay will automatically calculate and apply any OSPP due when the ordinary paternity leave period begins.
In the event that sufficient historical payroll data isn’t available within Bright Pay to calculate the employee’s average weekly earnings but you are aware that they are entitled to receive OSPP based on previous payroll records, simply click on the ‘Edit’ button and tick to ‘override the average weekly earnings calculation’, followed by the average weekly earnings amount.
To view or edit the employee’s paternity leave details at any time, click ‘Edit’ followed by ‘View/ Edit Details … ‘
Bright Pay will continue to apply any OSPP due until the ordinary paternity leave end date is reached.
In the event that an employee decides to work in any week of their paternity leave period, they will no longer be entitled to that week’s statutory paternity payment.
To record any day that an employee works during their ordinary paternity leave, click the ‘Calendar’ button within the ‘Statutory Payments’ section on the employee’s payslip.
On the employee’s calendar, highlight the day or days the employee is attending work, and then select the ‘Return To Work Day’ option on the right hand side.
Bright Pay will automatically apply the rule in the payroll that no OSPP is payable for any week in which the employee works.