Adding an Employee - Tax / NIC

To complete your employee’s Tax/NIC details select the Tax/ NIC/ RTI tab. Enter the employee’s current tax code. A tax code is usually made up of several numbers and a letter, for example 1100L or K497. Indicate whether the tax code is to be applied on a Week 1/ Month 1 basis by ticking the box provided.

To set the correct National Insurance Table for your employee, click ‘Change Table’. Complete the checklist by selecting the relevant age category of your employee and the circumstances that apply. BrightPay will automatically determine the national insurance table based on your selection. Click ‘Save’ to add this to your employee record.

If the employer is not liable to make NIC payments for the employee, tick the box provided.

If the employee is liable to make student loan repayments, simply select whether Plan 1 or Plan 2 student loan repayments apply, and enter the start and stop date if known.

Enter your employee’s national insurance number, if known. Please note if the employee’s national insurance number is not known, the employee’s address and date of birth will be required instead for RTI submission purposes.

BrightPay will automatically generate a payroll ID for new employees, which will subsequently be included on Full Payment Submissions to HMRC. Please note however, if you are moving from a different payroll software provider to BrightPay and have already been processing under RTI during the tax year, you must transfer the same RTI Payroll ID for each employee. This is a unique reference and is required by HMRC to identify an employee during RTI submissions.

Next, select the number of contracted hours the employee is expected to work per week from the drop down menu. This is an RTI requirement and should reflect the number of hours an employee is contracted to do, rather than the hours actually worked in a week.

Also for RTI reporting requirements, tick 'Yes' if the employee will not be paid on a regular basis, for example: • casual or seasonal employees • employees on maternity leave • employees on long term sick • any employee who for any reason will not be paid for a period of three months or more.

HMRC will check if an employee has not been paid for a certain period of time and will treat them as having left the employment. Setting this indicator on every FPS submitted for the employee will avoid this happening.

A HR section is also available within the employee record, to record additional information about your employee, for example nationality, marital status, job title and starting salary.

Once employee details have been entered, simply click ‘Save ’ to add the Employee record.


Demos

BrightPay Payroll Demo

BrightPay Connect Demo

Auto Enrolment Demo


General

Downloading and Installing

Reporting and Analysis


Employer

Setting up a New Employer

Additional Employer Information


Employees

Adding an Employee - Personal / Employment Information

Adding an Employee - Tax / NIC

Adding an Employee - Payment Information

Setting up a Director

Employee Calendar


Importing into BrightPay

Importing Employees via CSV file

Importing Employees via FPS file

Importing from Previous Tax Year

Importing from Sage

Importing from IRIS

Importing from HMRC Basic PAYE Tools


Starters and Leavers

Mid Year Starter

Processing Leavers


Running Payroll

Payment Schedule

Running Payroll

Additions and Deductions

Pension Deductions

Attachment Orders

Processing Holiday Pay

Allocating Pay Across Departments

Finalising Payslips

Making Corrections to Payroll


Payslips

Email Payslips

Export Payslips

Print Payslips


HMRC

Ascertaining Payments Due to HMRC

Employment Allowance

Real Time Information


Automatic Enrolment

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BrightPay and Phasing (Minimum Contribution Increases)

New Employer's Duties Start Date

Auto Enrolment - The Movie!

Auto Enrolment in BrightPay with NEST

Auto Enrolment in BrightPay with Smart Pension

Auto Enrolment & Salary Sacrifice


BrightPay Connect

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BrightPay Connect Overview

Setting up BrightPay Connect


Statutory Payments

Shared Parental Pay (ShPP) Birth

Shared Parental Pay (ShPP) Adoption

Statutory Sick Pay

Statutory Maternity Pay

Statutory Adoption Pay

Ordinary Statutory Paternity Pay (Birth)

Ordinary Statutory Paternity Pay (Adoption)


Payroll Journals

Quickbooks Online - API

Sage One - API

Xero - API


CIS (Construction Industry Scheme)

CIS - Entering Contractor and Subcontractor Details

CIS - Processing Subcontractor Details

CIS Submissions to HMRC


Automatic Enrolment Features

Pension Scheme Set Up

Pre-Assessment & Post Assessment Tool

Assessing Employees

Enrolling Employees

AE Communications

NEST Web Services in BrightPay

Showing AE Contributions on Payslips

Opting In

Opt Outs & Refunds

Postponement

Ongoing Monitoring

AE Reporting

NEST API

Creating AE CSV Files