In this tutorial we will demonstrate how to enter Adoption Leave and Statutory Adoption Pay for an employee.
Firstly, select ‘Payroll’ followed by the employee’s name on the left to access their payslip
Under ‘Statutory Pay’, click the ‘Calendar’ button and on the employee’s calendar, select the child’s placement date
Click the ‘Parenting Leave’ option at the bottom right of the screen and choose ‘Adoption Leave’ from the list
On the Adoption Leave screen, complete the Dates section accordingly and select the employee’s length of leave from the drop down menu. The Matching Week will automatically be calculated.
Under the ‘Payment, Entitlement & Calculation’ section, select the payment method you would like to apply for the employee’s SAP – either according to statutory pay weeks or by aligning to the employee’s pay period.
Bright Pay will automatically calculate the employee’s average weekly earnings to determine whether the employee is entitled to SAP. However should you wish to override this automatic calculation, simply untick the box provided and manually enter the employee’s average weekly earnings.
To retain the information entered, click ‘Save’. The employee’s calendar will automatically be updated with their adoption leave.
Press ‘Close’ to return to the employee’s payslip. Bright Pay will automatically calculate and apply any SAP due when the adoption leave period begins.
In the event that sufficient historical payroll data isn’t available within Bright Pay to calculate the employee’s average weekly earnings but you are aware that they are entitled to receive SAP based on previous payroll records, simply click on the ‘Edit’ button and tick to ‘override the average weekly earnings calculation’, followed by the average weekly earnings amount.
To view or edit the employee’s adoption leave details at any time, click ‘Edit’ followed by ‘View/ Edit Details … ‘
Bright Pay will continue to apply any SAP due until the adoption leave end date is reached.
Should an employee attend work during the adoption leave period, they will be able to work for up to 10 days without losing any SAP. These days are known as ‘Keeping In Touch’ days.
To record Keeping In Touch days, firstly click the ‘Calendar’ button within the ‘Statutory Payments’ section on the employee’s payslip.
On the employee’s calendar, highlight the day or days the employee is attending work, then select the ‘Keep In Touch Day’ option on the right hand side.
Once an employee has worked for 10 Keeping in Touch days, they will lose a week’s SAP for any further week in which they work during their adoption leave. Bright Pay will automatically apply this rule in the payroll when the number of keeping in touch days entered on an employee’s calendar exceeds 10.