Pre-paying an Employee

To pay an employee in advance, a 'pre-pay' option is available within BrightPay.


To pre-pay an employee, click into the Payroll utility:

1) Within the current open pay period, click 'More' on the menu toolbar, followed by 'Pre-Pay Following Week/Fortnight/Month/4-Week/Quarter in this Week/Fortnight/Month/4-Week/Quarter.. '.




2) Select the employee(s) you wish to pay in advance and click 'OK'.


 

3) In the current open pay period, click the on screen alert 'Go to Following Week/Fortnight/Month/4-Week'. 




 

Enter the employee's payments, additions, deductions etc. as required in the pre-pay period:



 

4) Pre-Paying more than one period - should you wish to pay an employee or employees more than one pay period in advance, within the pre-pay period, simply click More on the menu toolbar, followed again by 'Pre-Pay Following Week/Fortnight/Month/4-Week in this Week/Fortnight/Month/4-Week.. ' and repeat the same process.

5) To finalise your pre-pay periods, return to your current open pay period by selecting this on the schedule bar. A confirmation message will appear to state that that this is a 'pre-paying payslip' and will confirm the future pay periods that will be included on the payslip. Simply click 'Finalise Payslips' to update the current period as well as the pre-pay periods. 


 

A pre-paid period will be indicated by a clock symbol next to the employee's name:

 

 

Any pre-paid period will subsequently be blocked from editing when this pay period is selected in the payroll.



 

To Un-do a Pre-Pay Period

 

Should you need to amend or un-do a pre-paid period for an employee, click Payroll:


1) Select the pay period in which the pre-paid payslip was included.

2) Select 'Re-open Payslips' on the menu toolbar, tick the employee in question and click 'OK'.

 

3) Now select the pre-paid period you wish to undo on the schedule bar and click 'Undo Pre-Pay'. Click 'Yes' to confirm you wish to undo this pre-paid payslip. The pre-paid period is now undone.




4) Return to the pay period in which the pre-paid period was originally included and finalise accordingly.

Need help? Support is available at 0345 9390019 or support@brightpay.co.uk.

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