Batch Operation of Payroll Entry Requests

A Payroll Entry Request allows a Bureau to send an entryl request to an Employer on the Client Portal, requesting their client to log in to the Client Portal and enter payroll information for some or all of their employees. The payroll data entered by the Employer can subsequently be sent back to the Bureau in order for them to update the data into BrightPay

You can create Payroll Entry Requests for multiple employers in bulk under the Batch Operation option.

Creating Payroll Entry Requests for Multiple Employers using Batch Operation

• Log into BrightPay, select the 'Browse Employer' section and select the 'Batch' icon. 
  
  
• Then simply click on the 'Start Payroll Entry Request' option on the dropdown menu:

The Batch Operation - Start Payroll Entry Request window will show a list of all the employers and the next available pay period for a Payroll Entry Request to be created for and the status.

Please note: only one Payroll Entry Request can be created for a pay period in a individual employer.

If no client portal users are set up to access an employer on the Client Portal this warning will show under the 'Action' heading for the employer and so a Payroll Entry Request cannot be created for that employer in the Batch Operation.

If an employer has more than one pay period you will see the Note icon beside the pay period under the 'Action' heading. If you select the Note icon a warning message will show and advise this employer has other pay periods with open payslips and when you start the batch operation for this employer the Payroll Entry Request will be created for the earliest open pay period.

If you wish to create a Payroll Entry Request for a different pay period please do not select this employer for the Batch Operation and you can open the employer and manually create a Payroll Entry Request for the period required.

Employers can be selected or deselected to be included in the Batch Operation for Payroll Entry Request. All employers can be included by clicking on the 'Select All' icon. The Status will update to 'Ready to Run'.

Employers can be selected by colour code under the 'Select by Tag' icon. Select the tags required to include the employers on the Batch Operation - Payroll Entry Request and select 'Start'.

The Payroll Entry Requests will commence to be created and you can see under the 'Status' heading the Payroll Entry Requests as being 'Complete' or the blue bar to show in progress and 'Queued'. 

Once the Batch Operation has finished you will see the status of 'Complete' under the 'Status' heading. Email notifications will be sent out to the users on the Client Portal that have been enable to receive the email notifications for Payroll Entry Requests and the Payroll Entry Requests will be available to view on the Client Portal for each employer.

On the employer dashboard if a payroll request has been created in an employer you will see the status of the request and the period the request is for under the column 'Payroll entry/approval'. If you hover your mouse over the you can see more detail. The clock symbol indicates that the request is in progress. The exclamation mark indicates that the request is waiting for the Bureau to review it and the tick symbol is the request is completed.