NOTE: You are viewing documentation for a previous tax year version of BrightPay. Click here to view the documentation for the current 2021/22 tax year version.

Adding Expenses & Benefits - General

To add expenses & benefits to an employee record go to Employees > Choose the Employee from the listing > Select "Expenses & Benefits"

 1) Select "Add Benefit"

2) From the options select the applicable benefit/expense

3) The information that is required when you select a benefit is dependent on the benefit chosen, examples of some of the information required include Cost, Employee contribution (if applicable), Description etc 

4) If the benefit selected is a benefit that can be payrolled, there will be an option to change the "Tax accounting method"

5) When the benefit information is complete, select "save"

6) If any required information has not been entered for the benefit BrightPay will give a validation error

7) If the tax accounting method is PAYE (payrolling of benefits), when complete select the payroll utility and choose the employee the benefit will appear under Pay & Benefits


8) An "Edit" facility is available to view/edit the benefit details

9) The benefit figure will appear on the payslips as "taxable benefits", this will also flow through to the relevant Full Payment Submission (FPS)

Need help? Support is available at 0345 9390019 or

Important Information for Free Licence UsersImportant Information for Mac UsersBureau Enhancements - Additional Functionality Bureau Licence Holders (Only)Installing BrightPayOrdering for The New Tax YearImporting From The Previous Tax YearMoving to BrightPay from another payroll softwareEmployer DetailsEmployee DetailsProcessing PayrollPayroll CalendarPayslip TranslationsMaking Corrections to PayrollPre-paying an EmployeeScheduling Future PaymentsSwitching an Employee's Pay FrequencyRTICommon HMRC Error MessagesHMRC PaymentsAnalysisPayroll JournalsStartersLeaversStudent Loan DeductionsStatutory PaymentsPensionsAttachment of EarningsExpenses & BenefitsPayroll GivingDirectorsEmployee CalendarHolidaysTaxScottish Rate of Income Tax (SRIT)National InsuranceEmployment AllowanceApprenticeship LevyNational Minimum/Living WageOff-Payroll Working in the Public SectorRates & Thresholds at a GlanceMileage Allowance Payments (MAPs)Year EndBacking Up/ Restoring Your PayrollBrightPay Licence Terms and ConditionsConstruction Industry Scheme (CIS)Automatic EnrolmentBrightPay ConnectGDPR