Adding Expenses & Benefits - Cars and fuel


To add expenses & benefits to an employee record, go to Employees > choose the Employee from the listing > select Expenses & Benefits on their menu toolbar.

 1) Select Add Benefit:

 



2) Select Car and Fuel

3) Enter the Make and model, Vehicle Registration Number and the date the car was first registered

4) For cars registered after the 1 January 1998, enter the approved CO2 emissions figure if the car has one (this will determine the appropriate percentage for calculating the car benefit charge)  

Further details of the appropriate percentage for calculating car benefit charge can be found in TC2B and can be found here

 

5) Enter the engine size of the car

6) Select the appropriate fuel/power used using the drop down menu

7) Enter the dates the car was made available to the employee if within the current tax year.

8) Enter the list price of the car and the value of any non-standard accessories

 

 
9) Enter any employee contribution, where applicable 

 
10) Indicate if the cost of private fuel is paid for by the employer 


11) When the benefit information is complete, select Save


12) If any required information has not been entered for the benefit, Brightpay will alert you to this.


13) Using the information entered, BrightPay will now calculate the cash equivalent of the car and fuel, where applicable. It will then determine the number of pay periods still remaining in the tax year and distribute the cash equivalent of the benefit equally across these remaining pay periods.


14) If the tax accounting method chosen is PAYE (payrolling of benefits), the benefit will now appear under Pay & Benefits on the employee's payslip going forward:




15) To view or edit the benefit details, simply click the Edit button next to the amount.

 

On finalising the employee's payslip, the benefit figure will subsequently appear on their payslip. 


Please note: the details of payrolled car benefits are included on the Full Payment Submission. They are included in the first pay period in the tax year that the car is first payrolled. They are re-included in a subsequent submission if any of the car details change (with an “Amended” flag).



Need help? Support is available at 0345 9390019 or support@brightpay.co.uk.

Important Information for Mac UsersBureau Enhancements - Additional Functionality Bureau Licence Holders (Only)Installing BrightPayOrdering for The New Tax YearImporting From The Previous Tax YearMoving to BrightPay from another payroll softwareEmployer DetailsEmployee DetailsCoding NoticesProcessing PayrollImporting Pay Data using CSV FilePayroll CalendarPayslip TranslationsMaking Corrections to PayrollPre-paying an EmployeeScheduling Future PaymentsSwitching an Employee's Pay FrequencyRTICommon HMRC Error MessagesHMRC PaymentsAnalysisGender Pay Gap ReportingPayroll JournalsStartersLeaversStudent Loan DeductionsPostgraduate Loan DeductionsStatutory PaymentsPensions (outside of Automatic Enrolment)Attachment of EarningsExpenses & BenefitsPayroll GivingDirectorsEmployee CalendarEmployer CalendarHolidaysRates & Thresholds at a GlanceTaxScottish Rate of Income TaxWelsh Rate of Income TaxNational InsuranceEmployment AllowanceApprenticeship LevyNational Minimum/Living WageOff-Payroll Working in the Public SectorMileage Allowance Payments (MAPs)Year EndBacking Up/Restoring Your PayrollBrightPay Licence Terms and ConditionsConstruction Industry Scheme (CIS)Automatic EnrolmentBrightPay ConnectGDPRRTI