NOTE: You are viewing documentation for a previous tax year version of BrightPay. Click here to view the documentation for the current 2024/25 tax year version.

Generating Employee Works Numbers

Employee works numbers can either be entered manually or the software can be instructed to automatically generate these for you.


Manual Entry of Works Numbers

To enter a works number manually, within 'Employees':


  • choose the employee from the left-hand listing to access their employee record

  • enter their works number within their 'Employment' section

  • Save changes




Auto-Generation of Works Numbers 


Should you wish the software to automatically generate works numbers for you using your own custom settings, this option can be set up within Employer > Edit Details > Typical Employee:


  • Tick the box to indicate you wish the software to automatically generate works numbers for you

  • Click the 'custom settings' link

  • Use the fields provided to define how your auto-generated works numbers should be formatted:

  • Click 'OK', followed by 'Save Changes'


The next employee record you set up in the software will now see the auto-generation settings applied:



Please note: on customising your settings, these will only affect newly generated works numbers going forward - existing works numbers will not be changed.



Need help? Support is available at 0345 9390019 or

23-24 BrightPay - System Requirements23-24 BrightPay - DownloadIntroduction to BrightPayImportant Information for Mac UsersStarting the New Tax YearImporting From The Previous Tax YearInstalling BrightPayMoving to BrightPay from another payroll softwareBureau Enhancements - Useful Functionality for Bureau Licence HoldersEmployer DetailsEmployee DetailsCoding NoticesPayroll CalendarProcessing PayrollImporting Pay Data using CSV FileDistributing PayslipsPaying EmployeesRTICommon HMRC Error MessagesAnalysisPayroll JournalsHMRC PaymentsMaking Corrections to PayrollScheduling Future PaymentsSwitching an Employee's Pay FrequencyDirectorsOff-Payroll Working (IR35)StartersLeaversStudent Loan DeductionsPostgraduate Loan DeductionsStatutory PaymentsAttachment of EarningsExpenses & BenefitsPensions (outside of Automatic Enrolment)Payroll GivingYear EndRates & Thresholds at a GlanceTaxNational InsuranceNational Minimum/Living WageMileage Allowance Payments (MAPs)Employment AllowanceApprenticeship LevyTermination Awards & Sporting TestimonialsGender Pay Gap ReportingLeave Reporting & Employee CalendarAnnual LeavePayslip TranslationsBacking Up/Restoring Your PayrollConstruction Industry Scheme (CIS)Automatic EnrolmentBrightPay ConnectGDPRBright Terms and Conditions and BrightPay End User Licence AgreementBright ID