NOTE: You are viewing documentation for a previous tax year version of BrightPay. Click here to view the documentation for the current 2024/25 tax year version.

Introduction to BrightPay

BrightPay has been designed to create unique and superior user interface coupled with maximum flexibility in the software functionality, in order to deliver the best payroll solution to customers and to meet the business needs of all employers.

As you work with BrightPay, there are some underlying points which are key to the flexibility and superior level of functionality of the program.

This includes:

Independent Employee Records

Each employee record works independently. This means that you can move the payroll forward, roll it back, build a report, view that employee calendar specifically for a chosen employee as opposed to executing these functions for all employees.

This flexibility is facilitated through an employee filter option allowing the user to choose, from the listing of employee records on file, which employees each function is to be performed.


Report Writer

The Analysis function within BrightPay allows the user to run the default reports or to amend them. Within this reporting function the user can build a report template which can be named and saved by the user to use at any time for any payroll period/range of periods.

All reports can be customised and/or filtered to suit your reporting requirements, including /excluding payroll periods, payroll items and/or employees.


Pay Frequencies

Multiple pay frequencies are catered for within BrightPay; Weekly, Fortnightly, 4-Weekly, Monthly, Quarterly & Yearly. All pay frequencies can be ran simultaneously within the one employer data file.


Departmental Payroll

An employee can be associated with unlimited departments. An employee’s payroll, including regular pay, additions and deductions, can be assigned to multiple departments being distributed by weighting.


Customisable Hourly Rates of Pay

Unlimited hourly rates can be set up as defined by the users.


Unlimited Payroll Items

An employee’s payslip, for any period, can have unlimited pay items, hourly rates, additions, deductions, and benefit in kind associated and listed against the payslip.

Scheduling of additions and deductions

When setting up an addition or deduction on a payslip it can be scheduled to apply for the current period or a user determined period.


Program Symbols

Throughout BrightPay a number of symbols are used to identify added functionality. Below is an overview of some of these symbols;


Open Payslips

Smbol 3

Once the payroll pay periods are set up, the earliest pay period, for which employees payslips have not been finalised, are denoted by an employee symbol within each relevant pay period.


Scheduled Pay Periods - All Payslips finalised

On completion of the payroll tax year, once all employees relevant payslips are finalised, each pay frequency will no longer show any open pay periods, i.e. there will be no employee symbols in any of the pay periods (as shown below).

Symbol 5


Added Functionality Features

Smbol 6

Where a Spanner is displayed against any item it means that there is increased functionality to this feature. Simply click on the Spanner for further explanation.


Finalised Payslips

Symbol 9

Within the Payroll Pay period, a payroll summary lists the employees along with a summary of payroll totals for that pay period. Each employee, for whom the payslip has been finalised in that pay period, is indicated by a green tick against the employee name.


Symbol 10

Any employee's name which is not displaying the green tick, their payslip is still open, i.e. the payslip has not been finalised for that pay period.



Important Information for Mac Users

Our online documentation is designed to support both users of BrightPay for Windows and BrightPay for Mac.

As BrightPay for Windows however has been used as the main source of instruction, BrightPay for Mac users may find slight variances in places in instructions given and in the print screens provided.

There are also several features that are included in BrightPay for Windows which are not currently available in BrightPay for Mac. The main features that are not currently catered for are as follows:


  • Modulr integration
  • Direct Emailing of Reports
  • Updating of existing employee data from CSV
  • Employer Calendar
  • Employee Calendar Report
  • SMP1, SPP1, SAP1 & SSP1 forms
  • Creation of Address Labels


Need help? Support is available at 0345 9390019 or

23-24 BrightPay - System Requirements23-24 BrightPay - DownloadIntroduction to BrightPayImportant Information for Mac UsersStarting the New Tax YearImporting From The Previous Tax YearInstalling BrightPayMoving to BrightPay from another payroll softwareBureau Enhancements - Useful Functionality for Bureau Licence HoldersEmployer DetailsEmployee DetailsCoding NoticesPayroll CalendarProcessing PayrollImporting Pay Data using CSV FileDistributing PayslipsPaying EmployeesRTICommon HMRC Error MessagesAnalysisPayroll JournalsHMRC PaymentsMaking Corrections to PayrollScheduling Future PaymentsSwitching an Employee's Pay FrequencyDirectorsOff-Payroll Working (IR35)StartersLeaversStudent Loan DeductionsPostgraduate Loan DeductionsStatutory PaymentsAttachment of EarningsExpenses & BenefitsPensions (outside of Automatic Enrolment)Payroll GivingYear EndRates & Thresholds at a GlanceTaxNational InsuranceNational Minimum/Living WageMileage Allowance Payments (MAPs)Employment AllowanceApprenticeship LevyTermination Awards & Sporting TestimonialsGender Pay Gap ReportingLeave Reporting & Employee CalendarAnnual LeavePayslip TranslationsBacking Up/Restoring Your PayrollConstruction Industry Scheme (CIS)Automatic EnrolmentBrightPay ConnectGDPRBright Terms and Conditions and BrightPay End User Licence AgreementBright ID