NOTE: You are viewing documentation for a previous tax year version of BrightPay. Click here to view the documentation for the current 2024/25 tax year version.

Importing Subcontractors from a CSV File

To access this utility, go to 'File' > 'Import/Export Data' > 'Import/Update Subcontractors from a CSV File'.


1) Browse to the location of your Subcontractor CSV File

2) Select the required file and click 'Open'

3) Your subcontractor information will be displayed on screen. For each column, choose the subcontractor data it represents. Ignore any columns and uncheck any rows you do not wish to be imported

  • To assist with column selection, simply select 'Match Header Row'. BrightPay will try and match as many columns as it can for you.

  • Should you have subcontractor CSV files to import for more than one company e.g. you are moving a number of companies across from a previous software, simply instruct BrightPay to 'Remember Columns'. BrightPay will subsequently remember the column selection used in the previous import when next importing a new subcontractor CSV file.

  • Should you wish to reset your column selection at any time, 'Reset All Columns'.


4) Click 'Import' to complete the import of your subcontractor information.


Fields which can be imported into BrightPay using CSV file format are:


Trading Name

Unique Tax Reference (UTR)

Subcontractor Details:

Business Type

Person's first name (sole trader/ partner)

Person's middle name (sole trader/ partner)

Person's surname (sole trader/ partner)

National Insurance number (NINO)

Company name

Company registration number (CRN)

Partnership name

Partnership UTR

Is VAT Registered

VAT registration number (VRN)

Tax payment status

Verification number

Verification date

Daily pay rate

Hourly pay rate

Works number


Contact Details:

Address Line 1

Address Line 2

Address Line 3

Address Line 4


Email Address

Phone Number


Payment frequency

Payment method

Payment bank name

Payment bank branch

Payment sort code

Payment bank account name

Payment bank account number

Payment bank reference


Document password



A CSV file template for the above can be accessed here.

Need help? Support is available at 0345 9390019 or

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