To allow you to spread the cost of your employer duties you can phase in the minimum contributions from 2013 to 2019.
There is a minimum total amount that has to be contributed by the employee, the employer, and the government in the form of tax relief.
As an employer, it is important to know whether or not your workers are eligible for tax relief. It is the employers responsibility to check with HMRC, if you’re not sure about a worker’s tax relief status.
How to work out who qualifies
Workers are eligible for tax relief if they’re under age 75 and:
Contributions deducted and remitted after an employees 75th birthday are not eligible for tax relief.
The maximum amount of contributions on which a member can claim relief is whichever of the following is greater:
This means that an employee who has no relevant UK earnings may still qualify for tax relief on contributions into a registered pension scheme up to the basic amount.
The tax relief is available even if the employee is a non-taxpayer. To claim tax relief on behalf of your workers the pension provider will need the employees National Insurance (NI) number, tax relief cannot be claimed without it, therefore make sure you request each employees NI number when they commence employment. The only exception is where the employee has never had an NI number, for example if they’re an overseas worker waiting for an NI number to be given to them.
Net Pay Arrangement
Depending on the pension scheme in place, your employer may deduct the pension contributions from your pay before deducting tax (but not National Insurance contributions). You only pay tax on what's left. So whether you pay tax at basic, higher or additional rate you get the full relief straightaway. In these circumstances the pension rate of deduction is not reduced by the basic rate (i.e. 20%)
Depending on the type of pension scheme that you are contributing to and the administration of your pension scheme, your employer may not deduct your pension contributions from your pay, in this arrangement employees can still get tax relief.
To claim the tax relief due the employee will have to do this through their tax return for the relevant year, or if you don't complete a tax return by contacting HM Revenue & Customs (HMRC).
Relief at Source
Depending on the pension in place, the tax relief method applied to the pension contribution can be relief at source (RAS), where the pension provider claims tax relief back from HM Revenue & Customs (HMRC) on behalf of an eligible member after contributions are paid to them.
Thus, where such a pension scheme is in operation, and where for example an employee is required to pay a 1% contribution, the breakdown will be as follows:
So if an employee is eligible for tax relief, the employee contribution level the employer sets for them (1% in this example) is higher than the amount the employer actually sends to the pension provider (0.8% in this example).
Within BrightPay, to apply tax relief at source to the pension contributions, simply apply the reduction when enrolling the employee:
NEST apply the tax relief at source (RAS) method, where NEST claim tax relief back from HMRC on behalf of an eligible member after contributions are paid to them.
Therefore, as above, the employer will reduce eligible employee pension contributions by the basic rate of 20%, remitting the balancing 80% to NEST.
NEST does not apply the Net Pay Arrangement approach. Therefore employers who are operating the NEST pension scheme cannot reduce the employee salary before deducting tax.
If an employee is not eligible for tax relief, the only difference is that the contribution employers deduct will be 100% of the contribution level set within their group. So, if you set 1% as the contribution amount you will send 1% member contribution.
If NEST have your worker’s NI number, NEST will assume that the workers enrolled in NEST are eligible for tax relief unless the employer advises otherwise. If you think a worker you want to enrol in NEST isn’t eligible for tax relief you need to contact NEST by phone on 0300 020 0393. You can only do this at the point of enrolment. After enrolment the worker will need to update their tax relief status.
Need help? Support is available at 0345 9390019 or firstname.lastname@example.org.