List of Employee Data that can be Imported into BrightPay


Payroll software providers can often differ slightly on the terminology they use within their software - for example, what is known as 'works number' in BrightPay may be known as 'employee number' in another payroll software.

Before performing a CSV import into BrightPay, it is therefore recommended to familiarise yourself with the names of the BrightPay fields below and to find its equivalent in your existing software, if different. This will assist at the import stage, when matching columns to the data it represents.


Fields which can be imported into BrightPay using CSV file format are:

 

Title

Name

Middle Name

Surname

Address Line 1

Address Line 2

Address Line 3

Address Line 4

Postcode

Country

Foreign Country Name

Gender

Date of Birth

Marital Status

Nationality

Passport Number

Phone Number

Email Address

Works Number

Start Date

Starter Declaration

Seconded to Work in UK

Is EEA Citizen

Is EPM 6 Scheme

Taxable Pay in Previous Employment

Tax in Previous Employment

Leave Date

Is Deceased

Department

Leave Year Start Date

Is Annual Leave Carried Over from Previous Year

Number of Annual Leave Days Carried Over from Previous Year

Number of Annual Leave Hours Carried Over from Previous Year

Number of Days Holiday in Year

Typical Number of Hours in Working Day

Is Monday a Typical Working Day

Is Tuesday a Typical Working Day

Is Wednesday a Typical Working Day

Is Thursday a Typical Working Day

Is Friday a Typical Working Day

Is Saturday a Typical Working Day

Is Sunday a Typical Working Day

Tax Code

Week/Month 1 Basis

National Insurance Number

National Insurance Table

Is a Director

Director Start Date

Director End Date

Is Using Alternate Director NI Calculation

Is Exempt From Employer NICs

Student Loan Plan

Student Loan Start Date

Student Loan Stop Date

Payment Frequency

Payment Calculation Method

Annual Pay Rate

Period Pay Rate

Daily Pay Rate

Hourly Pay Rate

Payment Method

Payment Bank Name

Payment Bank Branch

Payment Bank Sort Code

Payment Bank Account Name

Payment Bank Account Number

Payment Bank Reference

Payroll ID (RTI)

Contracted Hours Worked

Is Irregular Payment Pattern

Is Flexibly Accessing Pension Rights

Job Title

Starting Salary

Employment Arrangements

Next Review Date

Document Password

Medical Information

Notes


Additional fields which can be imported if a MID-YEAR setup:


SSP to Date (Mid Year)

SMP to Date (Mid Year)

SPP to Date (Mid Year)

SAP to Date (Mid Year)

ShPP to Date (Mid Year)

Gross Pay to Date (Mid Year)

Taxable Pay (including Free Pay) to Date (Mid Year)

Free Pay to Date (Mid Year)

Tax to Date (Mid Year)

NIC-able Pay to Date (Mid Year) (Current NI Table)

Earnings to LEL to Date (Mid Year) (Current NI Table)

Earnings from LEL to PT to Date (Mid Year) (Current NI Table)

Earnings from PT to UEL to Date (Mid Year) (Current NI Table)

Employee NI Contributions to Date (Mid Year) (Current NI Table)

Employer NI Contributions to Date (Mid Year) (Current NI Table)

Total NI Contributions to Date (Mid Year) (Current NI Table)

National Insurance Table (Preceding)

NIC-able Pay to Date (Mid Year) (Preceding NI Table)

Earnings to LEL to Date (Mid Year) (Preceding NI Table)

Earnings from LEL to PT to Date (Mid Year) (Preceding NI Table)

Earnings from PT to UEL to Date (Mid Year) (Preceding NI Table)

Employee NI Contributions to Date (Mid Year) (Preceding NI Table)

Employer NI Contributions to Date (Mid Year) (Preceding NI Table)

Total NI Contributions to Date (Mid Year) (Preceding NI Table)

Student Loan Deductions to Date (Mid Year)

Employee Pensionable Pay to Date (Mid Year)

Employer Pensionable Pay to Date (Mid Year)

Employee Pension to Date (Mid Year)

Employee Additional Voluntary Pension to Date (Mid Year)

Employer Pension to Date (Mid Year)

Net Pay to Date (Mid Year)

Take Home Pay to Date (Mid Year)

Cost to Employer to Date (Mid Year)

Need help? Support is available at 0845 300 4304 or support@brightpay.co.uk.

Important Information for MAC UsersInstalling BrightPayImporting From The Previous Tax YearMoving to BrightPay from another payroll softwareEmployer DetailsEmployee DetailsProcessing PayrollPayroll CalendarPayslip TranslationsMaking Corrections to PayrollPre-paying an EmployeeScheduling Future PaymentsSwitching an Employee's Pay FrequencyRTICommon HMRC Error MessagesHMRC PaymentsAnalysisStartersLeaversStudent Loan DeductionsStatutory PaymentsPensionsAttachment of EarningsPayroll GivingDirectorsEmployee CalendarHolidaysTaxScottish Rate of Income Tax (SRIT)National InsuranceEmployment AllowanceNational Minimum Wage and National Living WageRates & Thresholds at a GlanceYear EndBacking Up/ Restoring Your PayrollBrightPay Licence Terms and ConditionsConstruction Industry Scheme (CIS)Ordering for The New Tax YearAutomatic EnrolmentBrightPay CloudExpenses & Benefits