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BrightPay Cloud - Overview

BrightPay’s newest feature, BrightPay Cloud, is an online self-service portal enabling automated backups and online accessibility. 

BrightPay Cloud is an optional add-on to the current software, bringing additional features and benefits to payroll bureaus, employers and even employees. It will also allow real time interaction between these BrightPay Cloud users.



BrightPay Cloud enables employees to log in to their self-service portal using their PC, Mac, tablet or smartphone. Within the employee’s self service portal, employees can access and retrieve payslips and other documentation.

Employees can also use the self-service portal to view and update various personal information, such as phone number and postal address.

The self-service portal also includes an employee calendar, allowing employees to view past and scheduled leave, such as annual leave, sick leave, and statutory leave. Employees can request annual leave through the portal.


With BrightPay Cloud, employers can access an additional layer of data. Employers can access the payslips, calendars and information of all employees in the employer data file.

If an employee requests annual leave via their self-service portal, the employer will get a notification to approve or reject the leave request. In doing so, the employee will instantly get confirmation of the leave, and the leave will be added to the employee's calendar in both the employee and employer portals as well as in the BrightPay employer data file itself.

Reporting is also integrated with BrightPay Cloud. All reports can be viewed from within the employer self-service portal, allowing employers to access reports on the go anytime. P30 details are also included, with a record of HMRC payments made and amounts still due to HMRC.

A useful feature in BrightPay cloud is the secure online backup. While signed in to BrightPay Cloud, payroll data is automatically backed up every 15 minutes when the employer file is open in the BrightPay software and again when you close out of the employer file. A historical set of backups is maintained so that a backup can be restored from the cloud at any time.

Employers also have the ability to grant access to other users such as their accountant, bookkeeper or other co-workers.


For accountants, bookkeepers and payroll bureaus who offer payroll services to a number of clients, BrightPay Cloud brings additional benefits.

Along with all the employer functionality stated above, BrightPay Cloud provides bureaus with a multi-company platform. Multiple users can be added to access these companies, with the option to restrict users from certain payroll data if required.

BrightPay Cloud enables payroll bureaus to provide an online portal, not only for their client’s employees, but also an employer portal for direct use by their clients. This employer portal can be branded with a bureau's details, and enables the employer to view payroll reports, P30s, employee calendars, all employee information and more.

Please note:  although BrightPay Cloud allows payroll information to be stored online, the payroll software itself is still desktop based.

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Important Information for MAC UsersInstalling BrightPayImporting From The Previous Tax YearMoving to BrightPay from another payroll softwareEmployer DetailsEmployee DetailsProcessing PayrollPayroll CalendarPayslip TranslationsMaking Corrections to PayrollPre-paying an EmployeeScheduling Future PaymentsSwitching an Employee's Pay FrequencyRTICommon HMRC Error MessagesHMRC PaymentsAnalysisStartersLeaversStudent Loan DeductionsStatutory PaymentsPensionsAttachment of EarningsPayroll GivingDirectorsEmployee CalendarHolidaysTaxScottish Rate of Income Tax (SRIT)National InsuranceEmployment AllowanceNational Minimum Wage and National Living WageRates & Thresholds at a GlanceYear EndBacking Up/ Restoring Your PayrollBrightPay Licence Terms and ConditionsConstruction Industry Scheme (CIS)Ordering for The New Tax YearAutomatic EnrolmentBrightPay CloudExpenses & Benefits